FOREWORD - Wentworth Institute of Technology

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WIT Employee HandbookSection III: PayrollSECTION III: PAYROLLIII A. TIME SHEETSAll non-exempt (hourly) and exempt (salaried) staff are required to submit weeklye-time sheets approved by the supervisor. All e-time sheets are to be completedno later than Monday at 10:00 a.m. For Monday holidays, e-time sheets shouldbe completed no later than the Friday before the holiday.Department Heads will be individually notified if e-time sheets for any employeein their departments are not completed.III B. W-4 UPDATESEach December, employees should complete a new W-4 form for payroll taxdeductions for the coming year. This record will be maintained in the employee'sfile. Should an employee's tax status change, a new form should be completed atthat time. W-4 updates can occur at any time.III C. PAY DAYPaychecks are available at the Payroll Office. All employees are paid biweekly.Checks are available on Thursdays. The Payroll Office recommends that eachemployee register for IPay, online paycheck stubs.III D. DIRECT DEPOSIT OF PAYCHECKAs a service to employees, direct deposit of paychecks to the employee's bank isavailable. Employees may also participate in the Bank-at-Work program offeredby Bank of America. Bank of America provides direct deposit with no monthlyservice charge and no minimum balance requirement on your checking andsavings accounts. Contact the Human Resources Department for moreinformation.March 200936
WIT Employee HandbookSection III: PayrollIII E. PAYROLL DEDUCTIONS1. STANDARD AND OPTIONAL PAYROLL DEDUCTIONS1. Federal and state income taxes plus Social Security (FICA)deductions are withheld from each paycheck, as required by law.2. If participating in Wentworth group health and/or dental insuranceplans, deductions are withheld for this coverage. Employeecontributions are on a pretax basis when employees have elected toparticipate in Health Insurance Premium Payment Plan (Section125).3. Participation in Wentworth’s retirement plan is available for eligibleemployees. When eligibility is established, appropriate salarydeductions are automatic.4. Participation in the Supplemental Retirement Annuity (SRA) isavailable to all employees. Employees may change their SRAcontributions three times each year (once each semester).5. Dependent Care/Health Care Flexible Spending Accounts6. Life Insurance Premium, where applicable7. Parking charges, where applicable8. Credit Union deductions, where applicable9. Union dues, where applicable10. United Way contributions, where applicable11. Others per federal or state regulations (e.g., wage garnishments)12. MBTA deductions, where applicable13. Institute and employee agreements (e.g., computer loan agreement)2. CHANGES IN PAYROLL DEDUCTIONSAll changes pertaining to payroll deductions must be submitted in writing to theHuman Resources Department. Changes by phone will not be permitted.III F. OVERTIME PAY1. NON-EXEMPT EMPLOYEESOccasionally employees are expected to work overtime, depending upon theoperational needs of the department and Wentworth.Employees paid by the hour are covered by the Fair Labor Standards Act (FLSA)and are eligible for overtime compensation as indicated below.a. Overtime authorizationOvertime is assigned only under unusual circumstances and must have the priorauthorization of the Department Head.b. Overtime rateOvertime is computed as hours in excess of 37.5 or 40 work hours per week,depending on the normally scheduled work week. Reimbursement is at 1.5 timesthe normal hourly rate.March 200937
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FOREWORD - Wentworth Institute of Technology

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