Boulder Valley School District Educational Facilities Master Plan

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Boulder Valley School DistrictEducational Facilities Master PlanEach charrette began with a public presentation by an MGT consultant on the work done by theCapital Improvement Planning Committee on behalf of the Board of Education. A power pointpresentation presented a project overview, work plan and timeline, the existing data collected,issues that had been identified by the CIPC, and an explanation of the process that would beused for gathering public input.Following this brief presentation, participating members were given an electronic device thatenabled them to record their answers to survey questions. Each participant was asked a seriesof questions, beginning with some basic demographic questions to establish characteristics ofthe audience for that evening. Following this, 15 questions were asked to determine the public’sopinion on critical issues for the school district (See Appendix 1).The results from each question were posted instantaneously for the audience to view.Following each question, a bar graph was projected which allowed the participants to view howthe large group had responded to each question. The audience reacted positively to this format,given the comments that were made during the presentations.Immediately upon completion of the data-gathering session in the large group format, smallergroups were created for purposes of conducting more intimate discussions. A facilitator wasassigned to each group with the express purpose of listening to the comments and recordingthe views of the small group. The opinions of the facilitators were not expressed in order tosolicit maximum input from the audience. The results generated from the charrette processwere used as the catalyst for this discussion, focusing these discussions on the key issues. Allfacilitators reported a lively discussion at every session.In addition to the public charrettes, an online survey was conducted asking respondents thesame 15 questions. Over 700 responses were obtained. Findings from the online survey wereranked, along with the charrette process, to help the CIPC understand community values.Soliciting data on the development of a long-range facility improvement plan also involved inputfrom internal sources. The public charrette process was preceded by interviews withadministrative personnel, including principals, teachers, and support staff. Confidentiality wasassured in order to ascertain accurate opinions. Upon completion of the interviews, summarypoints were captured. These will be shared in the Public Information Detail Section 7.0 of thisreport.MAJOR THEMES AND CONCLUSIONS:• Boulder Valley School District enjoys strong support for its educational program• Every school building in Boulder Valley School District has physical needs that must beaddressed• A strong education program is needed to communicate a clear understanding of thebuilding needs for the District and how a bond would address those needs• A comprehensive long range facility plan is essential for the District to garner publicsupport for a bond issue• Participants in the charrette process did not believe that the public at large wouldsupport the need to address facility deficiencies for BVSD• Participants in the process would support another bond issue provided that certainconditions were met:Capital Improvement Planning Committee May 2006 Page 26
Boulder Valley School DistrictEducational Facilities Master PlanooooBase the plan on a fair set of standardsCommunicate often and well with the publicCreate the plan and then follow itForm an oversight committee to ensure complianceIn conclusion, the charrette process produced information that is critical to a successful bondissue. More importantly, the Board and the CIPC made a promise to listen to the public beforepresenting a final long-term master facility plan. The community was engaged whole-heartedlyin this process. The outcomes reflect this commitment. The Board and the CapitalImprovement Planning Committee, as well as the entire Boulder Valley School Districtcommunity, are to be congratulated for their approach in creating a plan that will addressbuilding needs for the District. The Facility Master Plan is reflective of a sound process thatsolicited community input into the decision-making process in a meaningful way.Capital Improvement Planning Committee May 2006 Page 27
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