Boulder Valley School District Educational Facilities Master Plan

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Boulder Valley School DistrictEducational Facilities Master PlanTotal LAN Continuing Cost $0VoIP Continuing CostMaintenance per year $287,500Network Monitoring per year $144,000Total VoIP Continuing Cost $431,500Total Continuing Cost $479,200Many benefits that cannot be quantified will occur when the system is deployed. Thepurpose of the project is to provide students and staff with a faster and more reliable network. Itwas not envisioned to either generate revenue or save money. BVSD will realize significantbenefits such as:• Reducing significant delays in the downloading of information from the internet• Allow for future expansion of the network at a reduced cost• The ability to accommodate current hardware needs in the classroom as newcomputers are installedInternal connections providers offer discounts on eligible services provided to schools andlibraries. While schools and libraries apply for these discounts, USAC works in conjunction withservice providers to make sure these discounts are passed on to program participants.BVSD will be eligible for up to a 50% rebate for costs associated with several of these systemsunder the e-Rate program. One stipulation of the program is the rules governing ownership asdescribed in the previous section. BVSD cannot own the WAN and submit for thereimbursement. Therefore, it will be in the best interest of the District to explore closely thebenefits of this program and to take full advantage of whatever cost savings can be achievedunder this model.Benefits: The proposed solution meets the requirements by increasing the bandwidth of theWAN. This will in turn increase the effectiveness by:• Better content delivery in the classroom• Increased effectiveness of the POS system in school cafeterias• Ability to build on fiber optic to handle other traffic (VOIP, video)• Expandability - the network is being constructed with the District in mind. Theproposed solution offers the BVSD GigE speeds to each facility location. As a result,there will be extra fiber pairs available to BVSD for future expansion needs.• Scalability - the proposed GigE connectivity to each facility will be delivered via GigEmodules installed on each router at each location. Because electronics, not fiber, isthe driver of throughput speeds, the District can scale, as needs warrant, by simplyupgrading these modules to the next level. The speeds available today are GigE, 10Gig, 100 Gig, etc.Cost: The rationale for having BSVD leasing fiber optic network, as opposed to building thefiber network, is driven by two factors related to cost:Capital Improvement Planning Committee May 2006 Page 94
Boulder Valley School DistrictEducational Facilities Master Plan• The cost of leasing the lines over a 10 year period would be a fixed cost. The costof BVSD building and owning the lines would be significantly higher over the sameperiod.• Excess bandwidth could be sold on the open market to reduce installations andoperating cost to the District.• A reduction in the cost of fiber optic WAN installation can be achieved if BVSDapplies for E-Rate which they can only do through leasing the lines. This mayreduce the cost of fiber leasing significantly. The actual savings amount cannot bepredicted at this time.The savings from VoIP over current leased line phone system can be used to offset LANupgrade cost. The District is current paying $45,000 per month in phone line leasing. The VoIPis minimal after the first year.Risk: The risk to the success of the upgrades is minimal. The review of available solutionsverified that multiple vendors within the marketplace have experience in meeting businessrequirements similar the needs of BVSD using proven technologies.OTHER ALTERNATIVES CONSIDEREDIt is very rare that any information technology project focused on businessproblems/opportunities, business objectives, and business requirements would have only onesolution. In light of this, a thorough analysis was conducted of all feasible alternatives that wouldmeet the project’s objectives and requirements. After a review of the marketplace, MGT hasidentified an alternative solution to the installation of a fiber-optic cable network throughoutBVSD.The following section of this report contains a more detailed understanding of the alternatives.The second alternative would benefit BVSD by having the following functionality:• Faster implementation of the WANThe alternatives for the LAN and phone system would be to not upgrade and just continue withcurrent systems.Alternative1: Owning Fiber Optic LinesAs an alternative to BVSD leasing the fiber optic lines, the option of installing and owning lineswas researched.1. Description:• BVSD would install and maintain the lines2. Costs:• Pay the higher cost over the period of use by the District3. Benefits:• Cost would be fixedCapital Improvement Planning Committee May 2006 Page 95
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Boulder Valley School District Educational Facilities Master Plan

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