Boulder Valley School District Educational Facilities Master Plan

Boulder Valley School DistrictEducational Facilities Master Plan• Installation of a VoIP systemBVSD will contact a number of vendors to solicit bids. The independent projectoversight manager will need to be under contract prior to other vendors so that theycan participate in the selection of the WAN, LAN, and VoIP vendors.Market Research: Once business and functional requirements were developedbased on interviews, focus groups with staff, and document reviews, the teamidentified a number of firms that appeared to provide the needed functionality. Thesefirms were identified through knowledge of the industry. Searches were performedto identify firms that had products that meet the needs of BVSD.3. Resource requirements: BVSD staff will be required at all phases of the project toprovide assistance in technical requirements, implementation, maintenance, and ongoingoperation of the proposed solution. The amount of resources needed fromBVSD will be limited due to the fact that each vendor will be providing maintenanceas part of Service Level Agreements.4. Security: The network will be built specifically with BVSD in mind and there will beno bandwidth sharing by any other party. It will NOT be an extension of sharedbandwidth allocation with other parties which may compromise security orthroughput. Dedicated fibers on existing and new cable will be provided to facilitatethe BVSD WAN. In addition, a pure fiber network will be utilized further reducingreliability concerns.5. Training plan: The development of a training plan will be the responsibility of BVSDin coordination with the vendors. The vendors will conduct the training with staff,supervisors, and managers. Training materials will be created and supplied byvendors to BVSD. The IT staff involvement during the requirements and test phaseswill provide them with an understanding of the system in order to provide operationalsupport for end-users. This training will enable the staff to perform analysis onsystem errors when they arise.6. On-going maintenance: Maintenance agreements and Service Level Agreementsbetween the vendors and BVSD will be established for the vendor to provide ongoingmaintenance for any application and third-party software that is part of the proposedsolution.7. Impact on end users: What is the anticipated impact of the new system on its endusers, and what actions are planned to address these issues? Consider changeacceptance, training needs, and modifications in the way in which work activities arecompleted.8. Impact on existing system: This installation of WAN, LAN, and VoIP will have lowimpact on the existing system currently used by BVSD. The proposed solution will,however, divert staff or other resources from other projects to ensure the success ofthe overall project.9. Consistency with overall strategies: The installation of the fiber optic WANcombined with the upgrade of the LAN in each building, aligns with the strategicgoals of BVSD in both the program and technology areas. The proposed project laysthe foundation for BVSD to provide its students and the community with a high levelof service.Capital Improvement Planning Committee May 2006 Page 92