Boulder Valley School District Educational Facilities Master Plan

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Boulder Valley School DistrictEducational Facilities Master PlanLAN InfrastructureThe current LANs were built with connectivity in mind, with no regard for throughput or speed.In hundreds of locations 6, 12, or 24-port mini-hubs are used in classrooms or labs to provideconnectivity for an equivalent number of computers, which are all fed over a single 10 Mb linkwhich is often times daisy-chained to another hub supporting a number of computers with a 10Mb uplink of its own. Cabling has been installed incrementally over the years utilizing variousstandards. A significant amount of Category 3 cabling is still in use in buildings. MDF’s and/orIDF’s are typically installed in shared spaces with no room for growth, no cable management,and no security. Many equipment racks are located in unsafe service areas that require laddersfor access.Current Phone SystemBVSD is currently using a Nortel phone system. It is not one integrated system. Each buildinghas its own stand-alone system with an OPX connection from the Ed Center. The configurationallows for a maximum of two or three phone lines per school and one is usually dedicated toFAX and/or the alarm system. Qwest is the service provider for phone service.Desktop WorkstationsThe District is in the process of upgrading desktops in the classroom. With the addition of thesenew desktops, the demand for more content and faster service will increase as more locationsare upgraded. It is expected that the upgrade will be completed by 2010.PROPOSED SOLUTIONThis section describes the solution proposed to meet the business objectives defined in thisreport. MGT of America conducted market research and analysis to determine alternativesolutions to best meet the needs of BVSD. Based on this research, MGT believes that theproposed solution in this section will be the most effective for BVSD. The proposed solution ispresented in the following sections:• Solution Description• Rationale for Selection• Other Alternatives Considered• Alternative SolutionSolution DescriptionTo address the business needs and problems as described in Section 3 of this report, MGT isproposing a solution which involves the following components:• The leasing of a fiber optic Wide Area Network (WAN)• The upgrade of the LAN in each building• The replacement of current phone system with a Voice-Over-Internet Protocol (VoIP)systemThe foundation of the proposed solution is the leasing of dark fiber optic cable to support a WANdedicated to BVSD. Each building location will require some upgrading of the LAN for handlingthe higher capacity of the WAN. BVSD will also be able to build upon the fiber optic installationwith a centralized VoIP phone system. In order to implement the above components BVSD will:Capital Improvement Planning Committee May 2006 Page 90
Boulder Valley School DistrictEducational Facilities Master Plan• Increase the bandwidth to every building in the District• Increase the effectiveness of the school LANs with the new computers currently beinginstalled• Leverage the fiber optic network to run the VoIP• Enable cost savings for the running of phone system• Allow for the distribution of video content to every classroomHardware: The proposed solution will require the procurement of hardware to operatethe WAN, LAN, and the VoIP systems. It will include servers, switches, routers, andhubs as well as phones.WAN• Leasing of the fiber optical cable for 53 locations throughout BVSD:• 28 Elementary Schools• 5 K-8 Schools• 10 Middle Schools• 6 High Schools• 1 K-12 School• 2 Bus Terminals• 1 Community School• Ed Center/VO-TECH• Two pairs of dark fiber going to data entry point in each building in the WAN• One Gbps to every buildingLAN• Hubs, routers, and switches that support fiber-optic capacities• Installation of new wiring where required in each classroom, office, andworkspace to support speeds of 100 Mbps or higher to each workstation locationVoice-Over-Internet Protocol• Servers• Phones in each classroom, office, and workspace• WiringSoftware: The proposed solution will require the purchase of software to support theWAN, LAN, and VoIP. The specific software will be based on the vendor’s proposal.1. Integration issues: There are no other systems with which the solution mustinteroperate.2. Procurement approach: It is expected that the current BVSD RFP procedures willbe used to procure the proposed solution.Approach: The BVSD staff will develop the RFP to procure a vendor that willdevelop RFP for:• Project Management• Independent project oversight and verification• Installation of the WAN• Installation of the LAN at all BVSD locationsCapital Improvement Planning Committee May 2006 Page 91
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