Call Process Booklet

Sample Congregational Meeting Agenda
for the Calling of a Pastor
The following is an agenda draft for a special meeting of the congregation for the purpose of voting
to extend a Letter of Call to a recommended pastoral candidate. The lines in bold are the agenda
headings. The text suggests wording for the congregational president; revise as needed.
Have the following arranged prior to the meeting:
• Someone who will lead an opening prayer
• A prepared Call Committee chair who will share information about the recommended candidate
• Someone who will read the Letter of Call and compensation information
• Ballots for distribution
• Ushers who are prepared to hand out and retrieve ballots at the appropriate times
• A small group entrusted with counting the written ballots
Call the Meeting to Order
This duly called special meeting of _________ Lutheran Church shall come to order.
Declaration of a Quorum
According to our constitution and bylaws, ____ active members of _________ Lutheran Church
constitute a quorum for a meeting of the congregation. Let the minutes reflect that a quorum is
present.
Opening Prayer
I call upon ____________ to lead us in an opening prayer.
Stated Purpose of the Special Meeting of the Congregation
The purpose of this specially called congregational meeting is to act upon a recommendation from
the Congregation Council to extend a Letter of Call to Pastor ______________ to be our pastor.
This is the sole item on the agenda for this meeting.
At this time I call upon _____________, chair of the Call Committee, to provide information about
Pastor _____________.
Report of the Call Committee
The Call Committee chair provides a brief overview of the work of the committee, shares
biographical and ministry history information, and enthusiastically expresses support for the
Walking together † for the sake of mission † in God’s world
944 24 ¼ Street • PO Box 107 • Chetek, WI 54728 • 715-859-6810 • Fax 715-859-6812 • www.nwswi.org
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