PLANNING OFF CAMPUS ACTIVITIES

Approval
No specific requirements beyond the Planning Requirements For All Off Campus Activities described
at the beginning of these procedures, and those determined by the school’s or college’s risk
management plan for the off campus activity.
Supervision
No specific requirements beyond the Planning Requirements For All Off Campus Activities described
at the beginning of these procedures, and those determined by the school’s or college’s risk
management plan for the off campus activity.
Names and a head count of all participants must be checked and recorded at the beginning and at
the end of the excursion. Regular head counts should also be carried out during the excursion.
Equipment
Bicycles must be inspected for safety by an experienced bicycle mechanic immediately before the
activity, and any fault rectified before the ride starts. Bicycles should have at least 10 gears and be
light and strong. Tyres must be specifically suited for the terrain.
Participants should wear safety vests or have safety flags fitted to their bicycles. Each participant
should carry a basic tool kit containing spanners/allen keys, a puncture repair kit, a spare inner tube
and a pump.
Clothing and equipment lists should be provided. Clothing should be light or bright coloured, with
loose, long trousers tucked into socks. Gloves and enclosed footwear should be worn.
Cycle touring should preferably be undertaken with the aid of a support vehicle travelling along
behind the group. On longer tours where food and camping equipment are required each cyclist’s
luggage should be carried on a stout rack in pannier bags – backpacks are not recommended. Water
should be carried by each cyclist or available at regular intervals from a support vehicle.
Qualifications/Experience
Leaders should have AQF Certificate 3 (Assistant Leader) or 4 (Leader) with relevant specialisations
in cycling, or equivalent. All cycling activities must be led by a qualified leader or a competent adult
leader with proven experience in leading groups in the conditions and terrain expected. The leader
must be skilled in navigation and emergency procedures. At least one leader must hold a current
Provide First Aid certificate (HLTAID003).
Additional supervising adults must have the experience and skill necessary to provide assistance to
the leader. At least one adult in the group should have proven expertise in routine bicycle
maintenance.
Venues
Roads with heavy traffic should be avoided completely.
Leaders must have full details of the planned route and its suitability in terms of:
age and experience of riders
nature of route in terms of surface, gradient, forward and rear visibility (sightlines)
Please refer to the online copy of this document (TASED-4-1765), located on the Tasmanian Department
of Education’s website to ensure this version is the most recent. P a g e | 23