PLANNING OFF CAMPUS ACTIVITIES

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An example template that can be used for non-DoE activities provided by an external organisation/provider/independent sporting club etc. is found at Appendix III. Please note this has been drafted for a basketball competition but can be adapted to the particular activity as required. Assistance can be obtained from Legal Services in adapting the form to school requirements. When the activity is not a DoE activity and occurs DURING school hours If, a non-DoE organised activity occurs during school hours it is critical that school have all the information about the activity as this will be used as part of a principal’s due diligence in risk assessing the activity. This is because even for non-DoE organised activities that occur within school hours a principal has a non-delegable duty of care to ensure children/students are safe and accounted for. Principals must provide all the information about the activity to parents who then give informed consent as to whether or not their child participates. An example of such an activity is the All Schools Cross Country conducted by Athletics Tasmania at Symmons Plains which occurs during the school day. In this situation schools are responsible for ensuring that parents are aware that their child is participating in the activity and have specifically consented to their child’s attendance at the race. Responsibility for student transport in a non-DoE activity that occurs during school hours Student transport is the responsibility of schools. In regional areas schools may combine together to transport students on buses hired by schools. Alternatively, parents/volunteers with good character checks, may transport students. Schools must ensure that specific parental consent for such transport has been given. Schools will also be responsible for supervising students throughout the entire day. Schools may use volunteers to provide this supervision but must seek specific parental consent in this event. Both consents can be given on the one form. Contact Legal Services for assistance if required. Responsibility for medical needs in a non-DoE activity that occur during school hours Schools are responsible for ensuring that students with particular needs such as medical needs are planned for and addressed during the day; for example, students with asthma may need their medications with them during the race. Planning for these students is the responsibility of the school. Please refer to the online copy of this document (TASED-4-1765), located on the Tasmanian Department of Education’s website to ensure this version is the most recent. P a g e | 82
Appendix II Department of Education EARLY YEARS AND SCHOOLS Level 2, 73 Murray Street Hobart Tas 7000 Postal Address: GPO Box 169, Hobart, Tas, 7001 Ph (03) 6165 5778 Fax (03) 6233 5080 Name of Senior Secondary School: Teacher/s in charge of activity: Location of Activity: Alternative Location of Activity: External Provider/Contractor: Name of Company: Name of Leader: Qualifications/date: Application for Caving Activity Staff names Qualifications/date Good Character Checks - schools must ensure that all persons to be employed or volunteer show as ‘cleared’ in SAWM (the Department’s workforce management system) Insurance Certificate of Currency (min. $10 Million): copy must be attached Company’s Risk Management Plan: copy must be attached. Copy of parent indemnity/waiver form must be attached. Please refer to the online copy of this document (TASED-4-1765), located on the Tasmanian Department of Education’s website to ensure this version is the most recent. P a g e | 83
Page 1 and 2:
PROCEDURES FOR PLANNING OFF CAMPUS
Page 3 and 4:
Approval ..........................
Page 5 and 6:
1. Purpose These procedures for off
Page 7 and 8:
2.2. Responsibility Responsibility
Page 9 and 10:
The risk management plan will enabl
Page 11 and 12:
2.10. First aid The recommended min
Page 13 and 14:
If the signed form is not returned
Page 15 and 16:
Safety No specific requirements bey
Page 17 and 18:
Approval Written consent about medi
Page 19 and 20:
Equipment Teachers and leaders must
Page 21 and 22:
Consent A signed Consent form for A
Page 23 and 24:
Approval No specific requirements b
Page 25 and 26:
individual and group responsibiliti
Page 27 and 28:
venue weather time of year experien
Page 29 and 30:
Qualifications/Experience AQF Outdo
Page 31 and 32: standard and suitability of equipme
Page 33 and 34: Ratios The number of adults to runn
Page 35 and 36: wave ski/rescue board bodyboard/boo
Page 37 and 38: A vehicle must be available for eme
Page 39 and 40: Public pool with life guards on dut
Page 41 and 42: Qualifications/Experience No specif
Page 43 and 44: Names and a head count of all parti
Page 45 and 46: Regulations To maintain and conserv
Page 47 and 48: location of emergency facilities fo
Page 49 and 50: all participants must have canoe cl
Page 51 and 52: open crossings may be included Cros
Page 53 and 54: the area is remote from observation
Page 55 and 56: 5.4. Caving For all information on
Page 57 and 58: Equipment The following equipment s
Page 59 and 60: set limits on group movement - part
Page 61 and 62: Scuba - qualified divers: At le
Page 63 and 64: Approval No specific requirements b
Page 65 and 66: The trip leader must fully brief gu
Page 67 and 68: marine VHF radio (operators should
Page 69 and 70: Registration is essential with the
Page 71 and 72: Lead climbing, bouldering or solo c
Page 73 and 74: Multi-pitch/lead climbing The climb
Page 75 and 76: Regulations Minimal impact principl
Page 77 and 78: Snow boarders should be briefed on
Page 79 and 80: 6. Useful links and resources Where
Page 81: 8. Appendices Appendix 1 DoE/School
Page 85 and 86: Appendix III [Not on school letterh
Page 87: Authorised by: Liz Banks Position o
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PLANNING OFF CAMPUS ACTIVITIES

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