DDRS Waiver Manual

Documentation Standards
Wellness Coordination services documentation standards are as follows:
Wellness Coordination services must be documented in agency files.
Weekly consultations/reviews.
Face-to-face visits with the individual.
Other activities, as appropriate.
Services must address needs identified in the person-centered planning process and be outlined in
the Individualized Support Plan.
The provider of Wellness Coordination will provide a written report to pertinent parties at least
quarterly. “Pertinent parties” includes the individual, guardian, BDDS service coordinator, and waiver
Case Manager.
As applicable, monthly/quarterly reports must be uploaded to Advocare by the chosen service provider on or
before the fifteenth day of the following month
Section 10.34: Workplace Assistance
Service Definition
Workplace Assistance services provide a range of personal care services and/or supports during paid
competitive community employment hours and in a competitive community employment setting to enable
waiver participants to accomplish tasks that they would normally do for themselves if they did not have a
disability. Assistance may take the form of hands-on assistance (actually performing a personal care task for
the participant) or prompting the participant to perform a personal care task. Workplace Assistance services
may be provided on an episodic or on a continuous basis.
Workplace Assistance services are designed to ensure the health, safety, and welfare of the participant,
thereby assisting in the retention of paid employment for the participant who is paid at or above the federal
minimum wage.
Reimbursable Activities
Reimbursable activities under Workplace Assistance services include the following:
Direct supervision, monitoring, training, education, demonstration, or support to assist with
personal care while on the job or at the job site (may include assistance with meals, hygiene,
toileting, transferring, maintaining continence, administration of medication, and so forth)
May have been used in conjunction with SEFA (until June 30, 2015)/Extended Services (from July 1,
2015 forward)
May be utilized with each hour the participant is engaged in paid competitive community
employment
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