DDRS Waiver Manual

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epresents the service plan identified for the individual as the result of the person-centered planning process and the individualized support plan development. If the waiver specialist issues an Initial approval letter pending certain conditions being met, those conditions must be resolved prior to the start of the individual’s waiver services. For applicants under the age of 18, if the individual’s Medicaid eligibility is approved pending waiver approval, the Case Manager notifies the local FSSA/DFR caseworker when the waiver has been approved. The FSSA/DFR caseworker and waiver Case Manager coordinate the Medicaid eligibility date and waiver start date. If Medicaid eligibility depends on eligibility for the waiver, the Medicaid start date is usually the first day of the month following approval of the POC/CCB. If an individual is a Hoosier Healthwise, Hoosier Care Connect, or Medicaid managed care program participant the Case Manager must contact the local FSSA/DFR caseworker to coordinate the managed care program stop date and waiver services start date. Individuals receiving the Indiana Health Coverage Program’s Hospice benefit do not have to dis-enroll from this benefit to receive waiver services that are not related to the terminal condition and are not duplicative of hospice care. If applicable, the Case Manager and managed care benefit advocate must inform the individual and individual’s parent or guardian of his or her options to assure he or she makes an informed choice. When the POC/CCB is approved by the waiver specialist pending facility discharge, the waiver start date can be the same day that the individual is discharged from the facility. Following discharge from the facility and within three calendar days after the individual begins waiver services, the Case Manager must complete the Confirmation of Waiver Start form in the INsite database and electronically transmit it to the State through the DDRS INsite database. For all waiver starts, when the Case Manager completes the Confirmation of Waiver Start form in the Insite database and electronically transmits it to the DDRS database, the Family and Social Services Administration (FSSA)’s Office of Medicaid Policy and Planning (OMPP) is also electronically notified to enter the individual’s waiver start information in the Indiana AIM database. When the Confirmation of Waiver Start form is received electronically by DDRS, the form is reviewed and, if accepted, an approval letter is automatically transmitted back to the Case Manager. The period covered by the Initial POC/CCB will be from the effective date of the Confirmation form through the end date of the Initial POC/CCB that was previously approved by the waiver specialist. Within three calendar days of receiving the Initial POC/CCB approval letter, the Case Manager must print a Notice of Action form (HCBS Form 5) and sign it. The Case Manager must provide copies of the signed NOA form and Addendum (containing information from the POC/CCB) to the individual or guardian. The individual’s chosen waiver service providers are required to register so that they receive the Notices of Action and the Addendums electronically. There is no reimbursement for services delivered prior to receipt of the NOA. 42
Section 6: Objective Based Allocation (OBA) Sections 6.1 – 6.7 Section 6.1: OBA Overview and Development Section 6.2: ICAP Assessment and Algo Level Development Section 6.3: Algo Level Descriptors per 460 IAC 13 Section 6.4: Translating Algo Level into a Budget Allocation Section 6.5: Budget Review Questionnaire (BRQ) and Budget Modification Review (BMR) Section 6.6: Implementation of Objective-Based Allocations Section 6.7: Personal Allocation Review (PAR) and the Appeal Process Return to Table of Contents 43
Page 1 and 2: 2016 DDRS Waiver Manual Our Mission
Page 3 and 4: Section 1: Roles and Responsibiliti
Page 5 and 6: Section 7.5: State Authorization of
Page 7 and 8: Section 10.23: Psychological Therap
Page 9 and 10: Section 1.1: The Centers for Medica
Page 11 and 12: ules or standards that may affect t
Page 13 and 14: Information Sharing The Individual
Page 15 and 16: Here are some tips on what to discu
Page 17 and 18: 6. Does each person have his or her
Page 19 and 20: Section 3: Additional Medicaid Prog
Page 21 and 22: HCBS waiver services. HCBS waiver p
Page 23 and 24: Section 4.1: Medicaid Waiver Overvi
Page 25 and 26: Section 4.4: Coordination with Medi
Page 27 and 28: personal beliefs and customs, ensur
Page 29 and 30: Section 5.1: Request for Applicatio
Page 31 and 32: Internet access, call toll free 1-8
Page 33 and 34: understanding and use of language,
Page 35 and 36: If an individual declines the offer
Page 37 and 38: waiver slot when it appears that th
Page 39 and 40: Five calendar days to interview and
Page 41: The individual or guardian has sign
Page 45 and 46: adjustments to the allocation amoun
Page 47 and 48: BMAN Reserve $0 $0 $2,620.80 $5,241
Page 49 and 50: An individual’s behavioral condit
Page 51 and 52: An individual or the individual’s
Page 53 and 54: Your Appeal Right as an Applicant f
Page 55 and 56: Section 7.1: Level of Care Re-Evalu
Page 57 and 58: RN/LPN, who must be actively involv
Page 59 and 60: o Children receiving adoption assis
Page 61 and 62: including the DDRS Case Management
Page 63 and 64: When the individual “Re-Enters”
Page 65 and 66: (RHS) under the Community Integrati
Page 67 and 68: Section 8.1: Appeal Request The fol
Page 69 and 70: Objective-based allocation (OBA): T
Page 71 and 72: administrative hearing must still b
Page 73 and 74: The person testifying should be the
Page 75 and 76: In all cases, the decision of the A
Page 77 and 78: Section 9.1: Overview The Family an
Page 79 and 80: Structural or environmental issues
Page 81 and 82: implemented in order to ensure that
Page 83 and 84: conducted by the ombudsman must als
Page 85 and 86: Section 10.24: Recreational Therapy
Page 87 and 88: Medicaid Waiver Services, Codes, an
Page 89 and 90: FSW CIH MFP- CIH INsite Code Servic
Page 91 and 92: The Case Manager should give the co
Page 93 and 94:
Aversive techniques - any technique
Page 95 and 96:
Services delivered to persons who d
Page 97 and 98:
where services are not rendered wit
Page 99 and 100:
Section 10.7: Community Based Habil
Page 101 and 102:
Activities that do not foster the a
Page 103 and 104:
The system to be installed must be
Page 105 and 106:
The monitoring base staff must have
Page 107 and 108:
Electronic Monitoring may not be us
Page 109 and 110:
Adaptations to service provider-own
Page 111 and 112:
independence and are consistent wit
Page 113 and 114:
Group supports delivered to individ
Page 115 and 116:
o Small (4:1 or smaller) o Medium (
Page 117 and 118:
The data may reside in multiple loc
Page 119 and 120:
Providers must be able to indicate,
Page 121 and 122:
programmed, constructive interactio
Page 123 and 124:
The IBI Director will provide a nar
Page 125 and 126:
As applicable, monthly/quarterly re
Page 127 and 128:
participate in their communities, a
Page 129 and 130:
Homeschooling, special education, a
Page 131 and 132:
or before the fifteenth day of the
Page 133 and 134:
o Medium (5:1 to 10:1) o Larger (la
Page 135 and 136:
Services must address needs identif
Page 137 and 138:
The following activities are not al
Page 139 and 140:
maintaining natural supports, physi
Page 141 and 142:
tool for individual assessment. The
Page 143 and 144:
o o o o o Individuals receiving RHS
Page 145 and 146:
(C) requires minimal residential ha
Page 147 and 148:
as well the development, oversight,
Page 149 and 150:
Available only under the Community
Page 151 and 152:
Services furnished to a minor by a
Page 153 and 154:
Section 10.30: Speech/Language Ther
Page 155 and 156:
to be utilized in service plan deve
Page 157 and 158:
Transportation services through the
Page 159 and 160:
Bus passes or alternate methods of
Page 161 and 162:
The participant requires assistance
Page 163 and 164:
Service Standards The following ser
Page 165 and 166:
Section 11: Request for Approval (R
Page 167 and 168:
Choice of Provider The individual c
Page 169 and 170:
Reimbursement Reimbursement is avai
Page 171 and 172:
Modifications/Items - Non-Covered E
Page 173 and 174:
Authority: 42 CFR §441.302 Section
Page 175 and 176:
Total Cost $$$$$ 175
Page 177 and 178:
Items - Covered Justification and d
Page 179 and 180:
These requests should be extremely
Page 181 and 182:
Choice of Provider The individual c
Page 183 and 184:
Completed by an approved Medicaid W
Page 185 and 186:
The case management entity, working
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DDRS Waiver Manual

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