DDRS Waiver Manual

Choice of Provider
The individual chooses which approved/certified providers will submit bids or estimates for this service.
The provider with the lowest bid will be chosen, unless there is strong written justification from the case
manager detailing why a provider with a higher bid should be selected.
Requirements
All vehicle modifications must be approved by the waiver program prior to services being rendered.
Vehicle modification requests must meet and abide by the following:
The vehicle modification is based on, and designed to meet, the individual’s specific need(s);
Only one vehicle per an individual’s household may be modified;
The vehicle is less than ten (10) years old and has less than 100,000 miles on the odometer;
If the vehicle is more than five years old, the individual must provide a signed statement from
a qualified mechanic verifying that the vehicle is in sound condition.
All vehicle modification shall be authorized only when it is determined to be medically necessary and/or
shall have direct medical or remedial benefit for the waiver individual. This determination includes the
following considerations:
The modification is the most cost effective or conservative means to meet the individual’s
specific need(s);
The modification is individualized, specific, and consistent with, but not in excess of, the
individual’s need(s);
Three (3) modification bids must be obtained for all modifications over $1,000;
If three (3) bids cannot be obtained, it must be documented to show what efforts were made
to secure the three (3) bids and explain why fewer than three (3) bids were obtained (e.g.
provider name, dates of contact, response received);
For modifications under $1,000, one (1) bid is required and pricing must be consistent with
the fair market price for such modification (s);
All bids must be itemized to include the following:
Example:
Make: Model: Mileage: Year:
Scope of work Materials Cost Related Labor
Lift $$ $$
Tie down $$ $$
Total Cost: $$$$$
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