REPORT OCTOBER 2016

11. Summary of preparations by Local Organizing
Committee
Preparations for the 15 th Biennial Congress were made amidst an election
year in Uganda. This meant that local resource mobilization from
companies was not forthcoming making the organizers make bookings and
preparations on a very tight budget. The following companies were
approached however; they did not have any positive feedback for the LOC.
Each was chosen for its known interest in health, information or capacity
building of health related institutions. Simba Group of Companies,
Ruparelia Group of Companies, ROKO Construction Company, Parliament
of Uganda, , The New Vision Printing and Publishing Co., Ericsson,
Century Bottling Company, United Nations Children’s Education Fund
(UNICEF), Uganda Tourism Board, Standard Chartered Bank (U) Ltd,
AIRTEL Uganda, Uganda AIDS Commission, Bank of Uganda, Embassy of
the United States of America, Government of Uganda (Office of the
President), Shonubi, Musoke and Co. Advocates
Meetings were held once a month for eight months until the last two
months when they were held weekly. Since all members were employed,
meetings had to be held on a day convenient to raise quorum.
A list of activities and requirements was drawn up upon which
Subcommittees were formed and membership based on each ones
voluntary application or expertise. A roadmap was developed and
customized based on the activities, to keep track of what had been done
and what was still pending.
Possible venues and service providers were identified, however when the
budget became too tight so close to the Congress date, changes had to be
made for organizers to work within their meager financial resources.
Items such as booking accommodation, transport from and to the airport
and during the conference, security and medical emergencies had to be
planned for as well. This did not apply only to international delegates but
also to local delegates.
LIS Student volunteers were recruited not only to usher and help delegates
around the venue, but also to interest them in joining such associations,
make contacts for future work and gain first had experience from
experiences LIS professionals.
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