Development of offenders - DCS-Home

Nature of qualification, disclaimer,
adverse opinion and matters of
non-compliance
Qualified opinion
For the selected programmes
namely; corrections, security and
social reintegration there were
inadequacies for planned and
reported targets, a large portion
were not:
• specific in clearly identifying the
nature and the required level of
performance (24%);
• measurable in identifying the
required performance (30%);
• time bound in specifying the time
period or deadline for delivery
(100%).
Reliability of information
Reported information had to be
valid, accurate and complete, to
ascertain that what is reported
has actually occurred, is recorded
correctly with no errors or
omissions and all information
had been included in the annual
performance report.
Auditor- General could not
establish the validity and
completeness of reported targets,
as some correctional centres
did not report performance
information to management areas
and some management areas
did not report on all targets or
reported information that was not
relevant to the targets. In many
cases, the information reported by
management areas was different
from the information in regional
performance reports.
At correctional centres, the validity
of 43% of the reported targets for
corrections, 50% for security and
20% for social reintegration could
not be established, as relevant
source documentation could
not be provided. At correctional
centres, the completeness of 33%
of the reported targets for the
security programme could not be
established, as relevant source
documentation could not be
provided.
Department of Correctional Services - Vote 21
Report of the Accounting Officer
for the year ended 31 March 2012
Financial year in which it first arose
Progress made in clearing /
resolving the matter
2010/2011 Actions taken by department (what
was done)
During 2011/12 financial year 51
technical indicator descriptors
have been finalised out of the 91
performance indicators in the
department. Work sessions on
source documents were held
during 2011/12 with Heads of
Centres to ensure a common
understanding of source
documents and how it should serve
as evidence for the next level of
reporting.
The Department has further in
2011/12 developed an APP data
capturing tool to ensure capturing
of data at Management Area per
correctional centre. The Area
Coordinators at Management
Area level have been identified to
do the capturing and they have
been trained to that effect. The
information per budget programme
against the performance indicators
in the APP had been captured with
a clear trail of who captured the
data and who verified the data.
This process has already resulted
in better quality reports in the 4th
quarter of 2011/12 and the Annual
Report for 2011/12 will be based
on this process which will ensure
an improvement in the reliability of
the information published. The APP
data capturing tool also resulted in
information being available more
readily and it provided the Branch:
Operations and Management
Support with a monitoring
ability over the certification and
completeness of data capturing.
ANNUAL REPORT 2011/12 97