Supply, installation, testing and commissioning of pcs and ... - GAIL

15.1 The bidder may modify or withdraw his bid after the bid’s submission, provided that the
modification/withdrawal notice is received by the OWNER prior to the bid due date & time.
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The bidder’s modification or withdrawal notice shall be prepared, sealed, marked and
despatched in accordance with the provisions of Article 12.6. A withdrawal notice may also
be sent by Cable or Telefax but must be followed by a signed confirmation copy dated not
later than the deadline for submission of Bids.
15.2 No bid shall be modified subsequent to the deadline for submission of bids.
15.3 No bid shall be allowed to be withdrawn in the interval between the deadline for submission
of bids and the expiration of the period of bid validity specified by the bidder on the Bid
Form. Withdrawal of a bid during this interval shall result in the bidder’s forfeiture of his bid
security.
16.0 PREPARATION & SUBMISSION OF BIDS
16.1 One set of Bid Document including Bid form shall be issued to the Bidders. Documents
mentioned in the Bid document shall be submitted along with the bid by the Bidders.
16.2 Addenda/Corrigenda to this Bid document, if issued, must be signed and submitted along
with the Bid Document.
16.3 Bidders are advised to submit quotations based strictly on the terms & conditions and
specifications contained in the Bid Document and not to stipulate any deviations.
16.4 Each bidder shall submit only one bid. A bidder who submits more than one bid will be
rejected. Alternative bids will not be accepted.
17.0 ARTICLE - 17: EVALUATION OF BIDS
17.1 Bids shall be evaluated as per Bidder’s Evaluation criteria (BEC) enclosed as Annexure
– 1. Those bids which are meeting the BEC only shall be considered for further process.
17.2 The Bids without requisite Bid Security and/or not in the prescribed proforma will not be
considered and Bids of such bidders shall be rejected.
17.3 Once quoted, bidder shall not make any subsequent price changes, whether resulting or
arising out of any technical/commercial clarifications sought regarding the bid, even if any
deviation or exclusion may be specifically stated in the bid. Such price change shall render
the bid liable for rejection. All responses to request for clarifications shall be in writing.
17.4 Unsolicited clarification to the Bid and/or change in price during its validity period would
render the Bid liable for outright rejection.
17.5 TECHNO-COMMERCIAL EVALUATION OF BIDS
17.5.1 Prior to the evaluation and comparison of bids pursuant to Article-19, the OWNER will
determine the substantial responsiveness of each bid to the bidding documents. For purpose
of this Article a substantially responsive bid is one which conforms to all the terms and
conditions of the bidding document without material deviations or reservations. The
OWNER'S determination of a bid’s responsiveness is to be based on the contents of the bid
itself without recourse to the extrinsic evidence.