PB 22164 - September 29, 2005 - USPS.com® - About

POSTAL BULLETIN 22164 (9-29-05)
3.2.4 Postage Rates
Mailers must pay postage at the applicable domestic postage
rate for the class of mail and the type of service
requested for mail sent through the Department of State.
Zoned rates are computed to 3-digit ZIP Code area 205.
3.2.5 Express Mail
Mailers may not send Express Mail items through the Department
of State.
3.2.6 Extra Services
The following extra services are not available for mail sent
through the Department of State. If one of these services is
requested, USPS returns the mailpiece to the sender with
the endorsement “Service Not Available.” (Mailers may request
other extra services under 503.)
a. Collect on Delivery (COD).
b. Insured Mail.
c. Registered Mail.
d. Restricted Delivery.
e. Special Handling.
3.2.7 Address Format
Address all official correspondence for transmission by the
Department of State as follows:
RECIPIENT’S NAME (e.g., John Smith or Information
Management Officer)
STREET AND NUMBER (e.g., 9900 Vienna Place)
WASHINGTON DC 20521+4 (e.g., Washington, DC
20521-9900)
DMM REVISION
Hold For Pickup Endorsement
Effective September 29, 2005, we are revising Mailing
Standards of the United States Postal Service, Domestic
Mail Manual (DMM) 455.4.6, 508.1.2, and 709.5 to add a
new endorsement called “Hold For Pickup” for Parcel Select
mail entered at destination delivery units (DDUs). The
endorsement is designed for mailers who send high-value
or heavy-weight merchandise, such as computers. An authorized
mailer uses the endorsement to indicate that the
mailer’s customer (addressee) will pick up the parcel at a
designated Post Office, rather than have the carrier deliver
it to the addressee.
The Hold For Pickup endorsement will be available for
mailers who enter Parcel Select DDU parcels under a manifest
mailing agreement. To assist in identifying Hold For
Pickup parcels, mailers must use a pre-approved address
label and apply the Official Hold For Pickup Endorsement
ID Label (#LAB-HFP), “Hold For Pickup,” on each parcel.
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3.2.8 Change-of-Address
Individuals may not file a change-of-address order for mail
originally addressed to them at any Department of State
ZIP Code. Additionally, individuals may not file a change-ofaddress
order to forward mail to any Department of State
ZIP Code. This restriction includes all change of address
methods (e.g., online change of address available at
usps.com).
3.2.9 Customs Declarations
Customs declarations (Form 2976 or 2976A) are not required
on mail sent to individuals through Department of
State facilities.
3.3 Mail Security
[Revise 3.3 for clarity to read as follows:]
The Department of State does not assume liability for loss
or damage to any mail it accepts for transmission abroad,
including any liability for mail that has been accepted for
mailing with extra services. However, if the Department of
State receives such mail, it will attempt delivery. By using
Department of State facilities, the sender consents both to
the Department of State’s examining the mail by means
such as x-ray and other mail-screening methods, and to the
department’s opening, searching, and divulging the contents
of any package.
* * * * *
— Mailing Standards,
Pricing and Classification, 9-29-05
The designated Post Office with the ZIP Code and the
customer’s address must also appear on the address label.
Mailers or their agents deposit Hold For Pickup parcels
at designated Post Offices for pickup by the customer. Note
that in the mailing standards we refer to the customer (the
individual who will be picking up the parcel) as the “addressee.”
Also, the “designated Post Office” may not
necessarily be the Post Office where the addressee would
normally go to conduct postal business (e.g., to pick up a
Certified Mail or COD mailpiece).
Mailers who want to endorse Parcel Select DDU parcels
as Hold For Pickup must:
Submit a written request to the manager, Business
Mailer Support.
Present the parcels under an authorized manifest
mailing system.