PB 22164 - September 29, 2005 - USPS.com® - About

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22 POSTAL BULLETIN 22164 (9-29-05) [Delete 4.8.4 through 4.8.6 and 4.8.8 through 4.8.11. Renumber 4.8.7 as 4.3.4 and revise to read as follows:] 4.3.4 Postal Markings Indicia are comprised of human readable information. Information Based Indicia (IBI) also contain machine readable information that identifies the postage evidencing system, postage payment information and mail service requested. There are particular data sets associated with different types of indicia depending on the product and the type of mailing. Indicia may include postal markings related to the class of mail and presort level and an ancillary service endorsement. All words must be legible and in bold capital letters at least 1/4 inch high or 18-point type. See 202.3.0 for standards on markings, and 202.4.0 for placing ancillary service endorsements on letter-size mailpieces. See 302.2.0 and 302.3.0 for corresponding standards for flatsize mailpieces; see 402.2.0 and 402.3.0 for parcels. [Add new 4.3.5 to read as follows:] 4.3.5 Refund Procedures Refund procedures for unused printed postage, postage purchased but not printed, and postage lost due to postage evidencing system failure varies by product category. See 604.10.0 for refund procedures. [Renumber 4.9 as 4.4, with revisions as noted per item, to read as follows:] 4.4 Special Indicia [Combine 4.9.1 and 4.9.2 and renumber as 4.4.1. Revise title and text of 4.4.1 to read as follows:] 4.4.1 Date and Postage Corrections Mailers may print a date correction or additional postage indicium directly on the mailpiece or on a USPS-approved label under the following conditions: a. A date correction indicium is required for any mailpiece not deposited by the date of mailing in the indicium. Only one date correction indicium is permitted on a mailpiece. b. Indicia for additional postage on shortpaid mailpieces must equal the total amount of required postage. [Delete 4.9.3 and renumber 4.9.4 as 4.4.2. Revise 4.4.2 to read as follows:] 4.4.2 Reply Postage Mailers may use indicia generated by any postage evidencing system to prepay reply postage on Express Mail, on Priority Mail when the rate is the same for all zones, on First-Class Mail, and on single-piece rate Media Mail and Library Mail under the following conditions: a. The postage amount must be sufficient to prepay the full postage due. b. Print indicia directly on the mailpiece or on a label, and place indicia under 4.3.3. c. Indicia used to prepay reply postage must not show the date. d. Pre-address the mailpiece for return to the authorized user only. e. Print the words “NO POSTAGE STAMP NEC- ESSARY POSTAGE HAS BEEN PREPAID BY” directly above the address f. Mailers may use FIM A on barcoded letter-size First- Class Mail reply mail except when using PC Postage. g. When using PC Postage, mailers must use FIM D for prepaid reply mail when the indicium is printed directly on the mailpiece. h. The address side must be as described in this section and shown in the illustration below. Nothing may be added except a return address, FIM, or barcode. [indicium generated by postage evidencing system placed here] NO POSTAGE NECESSARY POSTAGE HAS BEEN PREPAID BY JOHN DOE COMPANY 123 ANY STREET ANYTOWN ST 98765-4321 [Renumber 4.9.5 as 4.4.3.and 4.10 as 4.5 to read as follows:] 4.5 Mailings [Renumber 4.8.12 as 4.5.1 and 4.8.13 as 4.5.2 and revise to read as follows:] 4.5.1 Mailing Date Format The mailing date in meter indicia must meet the format standards in this section. The year must be represented by all four digits or by the last two digits. Mailers may print the indicia directly onto mailpieces or onto separate labels or tape affixed to mailpieces. The mailing date format used in the indicia is also subject to the following conditions. a. Complete Date. Mailers must use a complete date for the following: 1. All First-Class Mail, Priority Mail, and Express Mail pieces. 2. All mailpieces with Insured Mail, COD, or Special Handling service. 3. All mailpieces prepared with the indicia printed on nonadhesive paper (e.g., computer printer paper) and affixed to the mailpiece or used as part of an insert in a window envelope.
POSTAL BULLETIN 22164 (9-29-05) b. Month and Year. Mailers may use a complete date or a mailing date consisting solely of the month and year in the indicia only for Standard Mail and Package Services pieces. c. No Date. Mailers must use indicia with no mailing date for prepaid metered reply postage. As an option, mailers may use indicia with no mailing date for Standard Mail and Package Services pieces not subject to 4.5.2a. 4.5.2 Mailing Date Accuracy and Mailing Periods The date or period when mailers may deposit or present metered mail for mailing is controlled by the mailing date in the indicia under the following conditions. a. Complete Date. Mailpieces bearing a complete date in the indicia must be deposited or presented on that date, except that pieces entered after the day’s last scheduled collection from the Post Office or collection box may bear the actual date of entry or the date of the next scheduled collection from the Post Office or collection box. When authorized by USPS, presort mail accepted after midnight may bear the previous day’s date. If the mailer knows that the mail is not to be deposited or presented on the date in the indicia, the mailer must use a date correction indicium under 4.4.1. b. Month and Year. Mailpieces bearing only the month and year in the indicia may be deposited or presented for mailing on any day during the month shown in the indicia and through the third day of the following month. c. No Date. Mailpieces bearing no date in the indicia may be deposited or presented for mailing on any date. 23 [Delete 4.10.1 through 4.10.3. Renumber 4.10.4 as 4.5.3 and revise to read as follows:] 4.5.3 Deposit of Mail Mailers must deposit or enter mailpieces with metered or PC Postage indicia according to the following conditions. a. Mailers may deposit Express Mail, flat-rate Priority Mail, single-piece rate First-Class Mail, single-piece rate Media Mail, and single-piece rate Library Mail items with metered or PC Postage indicia at any postal facility, preferably within the area of the customer’s local Post Office. b. Mailers must deposit all mail not specified in item a at the authorized mailing office (for presort rate mail) or at a postal facility within the ZIP Code shown in the indicia. c. Mailers also may drop ship metered mail according to standards in 705.17. [Renumber old 4.10.5 as 4.5.4 and 4.11 as 4.6. Revise title and text of 4.6 to read as follows:] 4.6 Authorization to Produce and Distribute Postage Evidencing Systems Title 39, Code of Federal Regulations, part 501, contains information concerning authorization to produce and distribute postage evidencing systems. Additional information may be obtained from the manager, Postage Technology Management, USPS Headquarters (see 608.8.0 for address). [Delete 5.0.] * * * * * — Postage Technology Management, Product Development, 9-29-05
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475 L’ENFANT PLAZA SW WASHINGTON
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PB 22164 - September 29, 2005 - USPS.com® - About

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