PB 22164 - September 29, 2005 - USPS.com® - About

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134 POSTAL BULLETIN 22164 (9-29-05) local buying procedures, regulations, and restrictions. This approval is effective until December 31, 2005, or until HRWM services are available for purchase through eBuy, whichever is sooner. Option 3. You may use PS Form 8230, Authorization for Payment. Instructions for use of this payment method can be obtained at http://blue.usps.gov/formmgmt/8999.htm. If your facility has an existing contract that expires on or before November 1, 2005, the contract will continue through its scheduled ending date. However, if your existing contract expires after November 1, you may exercise the 60- to 90-day (standard in the industry) termination option and contact Safety-Kleen to establish new service. Rotary Lock Redistribution and Ordering Process Rotary locks must be used to secure Registered Mail and non-saleable stamp stock in transit, whether in pouches, sacks, CON-CON containers, or LD-3 Dacon containers. Under the Postal Service and FedEx CON- CON Program, Registered Mail must be secured in a red and blue CON-CON container using a rotary/registry lock. No seals or outside locks are permitted. Handbook DM-901, Registered Mail, section 523.1, states that numbered tin-band sealed pouches (PSIN 0817-C) should be used only when rotary locks are not available. The first source of supply should always be local redistribution. Audits show that even when rotary locks are available locally, units are not redistributing them because they are not stored in a visible location and coordinators do not have a visual reminder. Area registry coordinators must monitor and coordinate the redistribution of rotary locks within their areas, and sites should maintain up to a 7-day supply of locks. Quantities greater than a 7-day supply are considered excess. If redistribution is not possible, rotary locks can be ordered at no cost during fiscal year 2006 by contacting the appropriate area Registered Mail coordinator listed below: Notice To Cintas Customers Only Cintas has implemented changes to its catalog item numbers and the delivery/service methods for anti-fatigue mats and outdoor scraper mats. Cintas will be standardizing the item numbers of its product inventory. This will result in changes to item numbers for some products (mops, shop towels, and replacement items) in the eBuy catalog. During this transition, the old item number will remain in the Cintas eBuy catalog; however, a note referencing the new item If you have questions concerning these requirements, contact the contracting officer for this initiative: MICHAEL COUVILLION CPM ENVIRONMENTAL AND MRO CATEGORY MANAGEMENT CENTER P O BOX 667190 DALLAS TX 75266-7190 Telephone: 214-819-7128 Fax: 214-819-7125 E-mail: michael.j.couvillion@usps.gov — SCM Strategies, Supply Management, 9-29-05 Area Area Registered Mail Coordinator Telephone Number Capitol Metro Eddie Martin 301-618-4409 Eastern James D. Adams 412-494-2617 Great Lakes Joe Cherne 630-539-4740 New York Metro Rich Miller 646-473-3742 Northeast Dave McClelland 860-285-7330 Pacific Carol Ziegler 510-292-2460 Southeast Dan Slattery 901-747-7416 Southwest Dwayne Lee 214-819-8840 Western George Medina 303-313-5167 If you have excess and non-functioning rotary locks, return them for national redistribution and repair in order tomake sure there is a sufficient supply of rotary locks available. Please send them to: MAIL EQUIPMENT SHOPS 2135 5TH STREET NE WASHINGTON DC 20260-6224 Telephone: 202-281-2620 Also, keys for rotary locks can be obtained directly from the Mail Equipment Shops by completing PS Form 4983, Postal Key and Lock Requisition. — SCM Strategies, Supply Management, 9-29-05 number will replace the current description field. Also, the item numbers on delivery tickets will reflect the new numbers. This will temporarily make reconciliation of delivery tickets to the Accounting Period (AP) Billing Summary more difficult. To simplify this process, the following conversion
POSTAL BULLETIN 22164 (9-29-05) chart, showing the old item numbers with the corresponding new item numbers, can be used: Item Description Old Item Number New Item Number 18″ Mop Frame 0-01945 0-02653 18″ Mop Frame − LR R-01945 R-02653 18″ Dust Mop − wkly 0-02560W 0-02623W 18″ Dust Mop − eow 0-02560E 0-02623E 18″ Dust Mop − mthly 0-02560M 0-02623M 18″ Dust Mop − LR R-02560 R-02623 Huski Wet Mop − wkly 0-02660W 0-02641W Huski Wet Mop − eow 0-02660E 0-02641E Huski Wet Mop − mthly 0-02660M 0-02641M Huski Wet Mop − LR R-02660 R-02641 Mop Handle 0-02661 0-06922 Mop Handle − LR R-02661 R-06922 24″ Mop Frame 0-02663 0-01946 24″ Mop Frame − LR R−02663 R-01946 As part of product standardization, Cintas will no longer offer 18-inch dust mops. They will be replaced with 24-inch dust mops. When Cintas picks up 18-inch mops from Postal Service facilities, Cintas will replace the mops with 24-inch mops at no additional cost. The ticket or invoice for the delivery of this 24-inch mop will reflect the new item number. Once 18-inch mops are depleted from existing inventory, it will be the responsibility of each Postal Service 135 facility to determine the size mop they need and to submit a new on-catalog eBuy order, which reflects the new mop size and quantity. Due to a contract change, Cintas is no longer required to pick up anti-fatigue mats or scraper mats based on the frequency (weekly, bi-weekly, or monthly) selected by individual Postal Service facilities. Cintas makes the decision when to pick up and replace the anti-fatigue or scraper mats. However, if the Postal Service facility determines that these mats must be cleaned or replaced, the facility should request that the driver bring clean replacement mats on the next scheduled delivery and subsequent deliveries. Each site will be invoiced for anti-fatigue mats and scraper mats each delivery cycle whether they are changed out or not. To compensate for this change, the contract pricing for these mats has been renegotiated and reduced accordingly. Questions concerning these changes and all other custodial rental item issues should be directed to Topeka Materials Customer Service at 800-332-0317, option 4. This change affects Cintas customers only, not Unifirst customers. — SCM Strategies, Supply Management, 9-29-05
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Page 136: 475 L’ENFANT PLAZA SW WASHINGTON
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PB 22164 - September 29, 2005 - USPS.com® - About

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