ERIM PhD Reference Guide

ARTICLE 3. Tasks of the Board
3.1 The board of the ERIM PhD Council formally represents all members of the
ERIM PhD Council by all possible means.
3.2 The board of the ERIM PhD Council gives advice, upon request and of its own
volition, to the ERIM Management in all matters concerning the research
school ERIM.
3.3 The advice is reported in writing to the ERIM management.
3.4 In order to ensure correct implementation of point 3.1, informative
consultations are held on a regular basis with the director of research, the PhD
director and the ERIM Programme Council. In addition, meetings are regularly
convened with the PhD director and the members of the ERIM Office.
3.5 At least two times a year a General Meeting is held with all members of the
ERIM PhD Council. In this meeting there is discussion of which points will be
raised by the board in the consultations with the PhD director and the ERIM
Office. Two weeks in advance, the meeting is announced by email. The agenda
for the meeting is attached. The Chair of the board chairs the General Meeting.
The Vice‐Chair takes the minutes of the meeting. The minutes are distributed
among all members of the council within two weeks after the meeting.
3.6 In addition to the board, the ordinary members also have the possibility of
calling a meeting. This can only be done if at least 5 ordinary members, or 10%
of the ordinary members, wish to call a meeting. This meeting must also be
announced to all members two weeks in advance.
3.7 The board of the ERIM PhD Council meets once a month. Consultations will
regularly be held with the university representative and the national
representative (see also point 3.12).
3.8 The board of the ERIM PhD Council pays special attention in the General
Meetings to matters concerning the first‐year PhD candidates. Furthermore,
the first‐year representative regularly discusses current affairs with first‐year
PhD candidates in a more informal setting.
3.9 The board of the ERIM PhD Council is present at the first working day of the
new class of PhD candidates. On this occasion the Council will present itself
and describe the role of the ERIM PhD Council. The new PhD candidates are
also offered the opportunity to choose a first‐year representative from their
number. If the other members agree (see point 2.3), this first‐year PhD
candidate is appointed as the first‐year representative on the board of the PhD
Council.
3.10 The board of the ERIM PhD Council is co‐author of the PhD reference guide.
This guide will be published both on paper and on the ERIM Intranet. This
guide strives to answer many of the questions that arise during the entire
period of the PhD project. This guide will be published every year in
September.
3.11 At the General Meeting in September, the board proposes candidates to
represent the ERIM PhD candidates in external bodies like Faculty boards, the
IFAR (Erasmus University) and the LAIOOB (national consultations). The
members will decide on the proposed candidates by a simple majority of votes.
3.12 The language spoken in the ERIM PhD Council is English. If all those present
agree, the language spoken can be Dutch.
58 ERIM PhD Reference Guide