ERIM PhD Reference Guide

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ARTICLE 3. Tasks of the Board 3.1 The board of the ERIM PhD Council formally represents all members of the ERIM PhD Council by all possible means. 3.2 The board of the ERIM PhD Council gives advice, upon request and of its own volition, to the ERIM Management in all matters concerning the research school ERIM. 3.3 The advice is reported in writing to the ERIM management. 3.4 In order to ensure correct implementation of point 3.1, informative consultations are held on a regular basis with the director of research, the PhD director and the ERIM Programme Council. In addition, meetings are regularly convened with the PhD director and the members of the ERIM Office. 3.5 At least two times a year a General Meeting is held with all members of the ERIM PhD Council. In this meeting there is discussion of which points will be raised by the board in the consultations with the PhD director and the ERIM Office. Two weeks in advance, the meeting is announced by email. The agenda for the meeting is attached. The Chair of the board chairs the General Meeting. The Vice‐Chair takes the minutes of the meeting. The minutes are distributed among all members of the council within two weeks after the meeting. 3.6 In addition to the board, the ordinary members also have the possibility of calling a meeting. This can only be done if at least 5 ordinary members, or 10% of the ordinary members, wish to call a meeting. This meeting must also be announced to all members two weeks in advance. 3.7 The board of the ERIM PhD Council meets once a month. Consultations will regularly be held with the university representative and the national representative (see also point 3.12). 3.8 The board of the ERIM PhD Council pays special attention in the General Meetings to matters concerning the first‐year PhD candidates. Furthermore, the first‐year representative regularly discusses current affairs with first‐year PhD candidates in a more informal setting. 3.9 The board of the ERIM PhD Council is present at the first working day of the new class of PhD candidates. On this occasion the Council will present itself and describe the role of the ERIM PhD Council. The new PhD candidates are also offered the opportunity to choose a first‐year representative from their number. If the other members agree (see point 2.3), this first‐year PhD candidate is appointed as the first‐year representative on the board of the PhD Council. 3.10 The board of the ERIM PhD Council is co‐author of the PhD reference guide. This guide will be published both on paper and on the ERIM Intranet. This guide strives to answer many of the questions that arise during the entire period of the PhD project. This guide will be published every year in September. 3.11 At the General Meeting in September, the board proposes candidates to represent the ERIM PhD candidates in external bodies like Faculty boards, the IFAR (Erasmus University) and the LAIOOB (national consultations). The members will decide on the proposed candidates by a simple majority of votes. 3.12 The language spoken in the ERIM PhD Council is English. If all those present agree, the language spoken can be Dutch. 58 ERIM PhD Reference Guide
ARTICLE 4. Standing Rules 4.1 The Standing Rules are adopted at a General Meeting, by 2/3 majority of the votes cast. 4.2 Proposals to amend the Standing Rules can be made in a General Meeting by both the board and the members. The proposed amendments are reported to the members at least two weeks before the meeting. At the meeting amendments can be carried by 2/3 majority. ARTICLE 5. Voting Procedure 5.1 It is possible to vote by proxy. The maximum number of proxy votes that can be cast by a member who is present is two. 5.2 Voting on people is carried out by secret ballot. In all other cases, an open vote is held. ARTICLE 6. Final Provision In cases for which these rules do not provide, the board of the ERIM PhD Council will take a decision. Appendix 59
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A. Appendix .......................
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Management). In 1998, the two Schoo
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esearchers (ERIM Members) and junio
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1.3.2 Doctoral Programme: Research
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