Accessibility: It's the Law - InDesign User Group

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Accessibility Vicky Richards book without an index, indistinguishable titles, missing pages or pages that are out of order. Forgetting to provide interactivity makes it impossible to move between documents, visit pages on the Internet, or access additional information provided via a bibliography or a footnote. Images without captions and/or alternate text are invisible, like opening a magazine with black boxes were the pictures should be. How it appears visually How a Screen Reader “sees” it Accessibility: It’s the LawBlankBlankGreg Pisockygpisocky@adobe.comBlank Vicky Richardsvictoria.richards@ssa.govvfrichards@verizon.netBlankBlankBlank Understanding AccessibilitySection 508 requires the Federal government to produce accessible online documents and content for all people, including people with disabilities who use assistive technologies.BlankBullet Symbol A person who is totally blind uses talking software, called a Screen Reader to hear the information that is ordinarily shown on a screen. The keyboard is used to control the Screen Reader software.BlankBullet Symbol Someone who has low vision has a diminished ability to use the screen. They can compensate by using Screen Magnification software. Depending on their preferences, they may use a combination of Screen Magnification and Screen Reader software.Blank Bullet SymbolPeople who have no ability to use hands may use Speech Recognition software to control the computer. They cannot use the keyboard or mouse, so all commands are spoken (e.g., “Page Up... Page Up... Move to Top...”).BlankBlank People with disabilities can use an alternative mode of input and/or output when the ordinary method is unavailable. The words and meaning of the document remain the same, it is only the information delivery and user control mechanisms that differ.BlankBlank It is important to know that in order for these alternate interface mechanisms to work, the documents need to be designed to be accessible. To make documents accessible, the focus of document developers must be on formatting the document so that it works with things like Screen Readers, Screen Magnifiers, and Speech Recognition software. Without attending to these design details, many people with disabilities will find it difficult or impossible to read your documents. Good News: 1. There is no need to make a ‘special’ document for any one group of users. A formatted document will be readable for everyone; 2. The content or the visual layout of the documents does not need to change to make it accessible; 3. You do not need to learn how to use technologies that people with disabilities typically use (if you format the document appropriately, there is a very high probability that it will work for people with disabilities); 4. You do not need to be a programmer; and 5. By using formatting and structuring of the kind necessary for accessibility, authoring and editing documents becomes a much more rapid process. For a general introduction to accessibility and requirements of Section 508 of the Rehabilitation Act, see the resources and training materials at the GSA Section 508 website: http://www.section508.gov/ 2
Accessibility Vicky Richards From InDesign CS5.0 (or earlier) to PDF What to do in InDesign • Use styles (paragraph styles/character styles) Styles are important to the structure of the document so screen readers can navigate through content. Note: Hyphenation does not work with screen reading software, please disable. • Thread all text boxes that are part of a story • Content relevant images/graphics/decorations have to have alt-text; non-relevant content should be artifacted (backgrounded) Alternate text is added through the Structure panel, after adding tags to the document. Select the Figure tag, right click (or select from drop down menu) New Attribute > Name. Type Alt (case sensitive), add alternate text. • Create interactive elements (hyperlinks, page links, text anchors, footnotes, cross-references, bibliography, etc.) All interactive elements require an origination and destination point which have to be linked to one another. Links will not work with screen readers, unless they are defined and tagged appropriately. • Create bookmarks (either by using the TOC from existing structure, or using the bookmark pane) Bookmarks are essential to document navigation. • Map styles to tags Mapping styles to tags fortifies the navigation by appropriately assigning tags to headings vs. text. • Set Metadata/File Information (Document Title, Subject, Creator, keywords) The file information allows people to easily find your documents via a web browser. • EXPORT to PDF 3
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