Accessibility: It's the Law - InDesign User Group

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Accessibility Vicky Richards Issues and Solutions • Drop Caps The drop Cap is placed in its own container –this issue needs to be fixed in the content panel in the PDF • Lists/Table of Contents (TOC) InDesign will only export and map to certain tags; Lists, List Items, TOC, and TOC items export as P tags. These items have to be tagged manually by adding parent tags [L] [TOC], and sub directing the [LI][TOCI] tags. [LI] tags require additional tiers of tags [Lbl] for the bullet and [LBody] for the text. Additionally, the Style names have to be assigned the correct Tag in Acrobat under the Role Map. • Tables InDesign exports all tables without Table Heading [TH] Tags. Headers need to be manually tagged in the reading order panel through the Table Editor feature. Complex tables also require data/header association, through the Table Editor feature. • Reading Order Changing the Reading Order (RO) will change the structure of your tags. RO is derived from the order in which you placed containers in the InDesign document. Retagging a document in Acrobat can be difficult. It is better to fix the RO in InDesign. You can change the RO by rearranging the stacking order in the Layers Panel (InDesign CS5) or by arranging containers on a page in the order they are intended to read. Choose: Object > Arrange > Bring to Front for each container on a page to set the in the intended reading order. • Hyphenation InDesign will export optional hyphens as actual hyphens creating three separate containers for the word (first syllables, hyphen, last syllables). Whenever possible, hyphenation should be turned off in InDesign. • Hyperlinks Links export outside the LINK and LINK OBJR tags. The link text container needs to be nested into the appropriate tag) • Span Tags Optional/non-visible characters (manual line break, tab, extra returns, etc) will result in Span tags in the PDF. Use Nonbreaking Spaces or the No Break option instead of manual line breaks and to avoid odd breaks in text (widow/orphans, phone numbers, hyperlinks), and Space Before/Space After settings instead of multiple returns. 6
Great Improvements in InDesign CS5.5 Vicky Richards Great Improvements in InDesign CS5.5 There has been some great improvements to the accessibility features in InDesign CS5.5, eliminating the majority of the issues previously mentioned. These enhancements not only make it easier to prepare a document for export to accessible PDF, it will also save a significant amount of time, because you no longer have to retag Lists, nor nest hyperlinks inside the PDF. The newly added features also make it easier to add alt-text to images and graphics, as well as create structure. The resulting export is extremely clean, and requires minimal touch up in the PDF. The Articles Panel The newly added Articles Panel eliminates the need to use the XML Structure Panel. It provides a simple way to establish structure and define reading order by simply clicking and dragging content from a layout into the Articles Panel. Items omitted from the Articles panel are automatically artifacted, and thereby excluded from the tag structure. In the Articles panel you can: • add/remove/reorder individual page items • add all selected content • add an entire document • add content through the pop-up menu • set the reading order for the PDF and ePub 7
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Accessibility: It's the Law - InDesign User Group

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