GOVERNMENT OF INDIA - Information Resource & Facilitation ...

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bidders (whose technical offers are found eligible) would be advised about the date
and time of opening of the Commercial Bid.
9. Location of the Tender Box: RECEPTION OFFICE OF „A‟ BLOCK HUTMENTS,
DALHOUSIE ROAD, NEW DELHI 110011 (Open from 0900h to 1700h from Monday to
Friday).
Only those Bids that are found in the tender box will be opened. Bids dropped in the wrong
Tender Box will be rendered invalid.
10. Place of opening of the Bids: DNAM
The Bidders may depute their representatives, duly authorized in writing, to attend the
opening of Bids on the due date. Rates and important commercial/technical clauses quoted
by all Bidders will be read out in the presence of the representatives of all the Bidders. This
event will not be postponed due to non-presence of your representative.
11. Forwarding of Bids : Bids should be forwarded by Bidders under their original memo
/ letter pad inter alia furnishing details like TIN number, VAT/CST number, Bank address with
EFT Account if applicable, etc and complete postal & e-mail address of their office. As
mentioned in Para 3 above, a Two-Bid system is to be followed. The proposal shall be
submitted in two separately sealed envelopes clearly marked 'Technical Bid' and
'Commercial Bid'. These two sealed envelopes should be enclosed in another sealed main
envelope super-scribed on top as "Bid for Consultancy for Project NAMS for Naval
Aviation" along with a letter of authorization comprising of persons authorized and
mandated to clarify queries and negotiate on behalf of the company
12. Clarification regarding contents of the RFP:
(a) A prospective bidder who requires clarification regarding the contents of the
bidding documents shall notify to the Buyer in writing about the clarifications sought
not later than 14 (fourteen) days prior to the date of opening of the Bids.
(b) In order to familiarize themselves with the NAMS project and resolution of
queries before submitting their offer, the Bidder may wish to visit / contact the under
mentioned officer after prior appointment on any working day from 1000hrs to
1600hrs, Monday to Friday:-
The Director ILMS (Air) / Project Director NAMS
c/o ILMS (Air), Wellingdon Island, Naval Base
Kochi – 682004
Tele. 0484 -2873700 to 3704
(c) To gain better insight, the Bidder is at liberty to request for visit to aviation units
in Kochi.
(d) The bidder would be required to sign a non disclosure agreement (NDA) prior
to being provided with detailed specifications regarding the project and visit to any
aviation units. The format of the same could be obtained from the Project Director
NAMS.
(e) A „Pre bid Meeting‟ will be held at the office of the Director ILMS (Air), Naval
Base, Kochi - 682004 on 15 Sep 11 at 1030 hrs. It is recommended that all firms
interested in responding to this RFP, attend the meeting in order to obtain better
clarity of the scope of work, terms and conditions and resolve queries if any.
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