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The day is approaching when we may contemplate throwing away the quills, felt tip pens, pencils, and whatever other old-fashioned writing implements we may have employed. This may not be appealing news to everyone, but many committee chairs have been asking for improved ways of communicating internally and with each ON COMMITTEES, QUILLS & OTHER THINGS Rita M. Harrold, FIES, LC Director, Educational and Technical Development other, reducing the number of faceto-face meetings (thereby saving travel dollars) and working more efficiently to create new publications, all through electronic means. You may have noticed the many significant improvements to the committee area of the IESNA website (www.iesna.org), but if you haven’t visited the site for a while, read on to find out what is new and different. The improvements are in the following areas and we ask for your help in ensuring that committees take full advantage of the new capabilities of specific parts of the site: • Feature: The list of committees and subcommittees has been updated and posted on the website. In the public area, the list appears with the individual committee scopes and members’ names, email addresses, and phone numbers. Functions: Anyone, both IESNA members and non-members, wishing to join a committee may select a specific committee and fill out an application form. An automatic email response is sent to the applicant, acknowledging receipt of the application. Adalisa Machado, committee administrator, will then follow up with the committee chairs in processing the application. When the chair and the Board of Directors accepts the application, the applicant will be moved from pending to active committee status. (Note: new committee membership applications only take effect following a Board meeting, since the Board of Directors approves all committee personnel.) Benefits: Having the list in the public area of the website gives visitors the opportunity to see the breadth of technical, application and program areas in which committees engage. The list also shows each committee’s scope of work, and chair contact information. • Feature: In the Members Only area of the website, members now have visibility in their individual profile area to a list of committees on which they serve. Function: The list appears automatically. Benefit: This provides an instant check about each member’s committee membership status. (Members who wish to withdraw from a particular committee may also make the request online.) • Feature: When members update their profile information (address, phone, fax, or email changes) online, the system now requires that the member initial the changes (by filling in a field at the end of the form) before the change can be accepted. Similarly if the change is made in the IESNA office by the technical department, the initials of the person who made the change will appear. The date on which the change was made is also indicated. Function: If the initial field is left blank, the system will not accept the change and gives a prompt to complete the process. Benefit: The indication of who made the change, and when, can help to remind the member that updating needs to occur (because, for example, the email address has changed since the last update) and/or it also lets members know that the IESNA office has taken action on a requested change. Member action item — we ask that each committee member take a moment to visit the site and verify that the profile information and the list of the committees on which he/she serves is correct. • Feature: Committees now have the ability to post draft documents on the website for review, comment and vote. Function: One person on each committee, with the role of administrator, can upload a document from his/her computer so members of that specific committee or subcommittee (but not others) can view work in progress. There is an area for members to make comments and see, in a string, the comments made by others. The administrator receives the comments, makes changes to the draft and reposts a revised version. Benefit: Review of publications can take place outside a face-toface meeting, saving agenda time at the next meeting, or maybe even negate the reason to hold that extra meeting. • Feature: Committee members may vote online. Function: In the Members Only area, a committee member will see a note in red if there is a document available for ballot from one or more of his/her committees. When the vote is cast, the notation disappears. If the member tries to vote again, the system will indicate that that the vote has been received, with a “thank you” note in red. Benefit: The administrator can see who has voted, and can remind the delinquents. We may be able to capture votes from all voting members of a committee in the future! • Feature: Committee administrators may now post announcements of meetings or other activities in their committee areas. Function: Easy posting of information in a template provided in that particular committee area. Benefit: Uncertain about the date or time of the next meeting? Check your committee area of the website. • Feature: This same area of the site can also be used for posting minutes of committee and subcommittee meetings with the same voting opportunity. Function: Minutes should be uploaded in the document area of the individual committee’s site. Benefit: Committees can save significant dollars in mailings. Large committees with multiple subcommittees generate voluminous minutes, which are becoming increasingly expensive to distribute. However, while savings are realized, the burden of printing is passed on to the 10 LD+A/May 2001 www.iesna.org
individual member. It is suggested that the minutes be posted by subject area or by subcommittee so that members with only specific areas of interest may find the relevant material quickly and easily. Minutes should also be voted on in the same way as document voting occurs. Committee action item — each committee and subcommittee should assign one member with administration rights to post documents, minutes, announcements, and receive comments. Please notify Adalisa Machado (amachado@ iesna.org) or me (rharrold@iesna. org) who that person is. We will then enable the system to assign the responsibility to that individual for that particular committee. While large committees with multiple documents/activities may wish to have more than one administrator, the number of administrators appointed should be as small as possible for control purposes and to avoid confusion of responsibilities. Note that only members of a particular committee may view draft documents, minutes of meetings and other committee information posted on that committee’s site. A committee member has access to the committee area through the Members Only part of the IESNA website by entering the membership number and password. (Non-members of the <strong>Society</strong> who serve on committees are given a special committee membership number. Contact Adalisa for that information.) A word to the worried To those of you who are wary about the impending electronic world, rest assured; we will not cease communicating with you. No committee member will be denied the opportunity to continue to receive paper copies of draft documents, minutes of meetings, announcements, and any other committee correspondence. Members who wish to receive paper copies of all materials should notify the chair of the committee, and chairs must ensure that those members are placed on a conventional mailing list. There are functions that are not available for committee use. Online changes to a committee member’s www.iesna.org status, such as, advisory member to member, member to chair and deletion from a committee, can only be made by the IESNA office. The reason is two-fold: 1) changes can only be made after Board approval, and 2) we want to protect the member from unauthorized changes. There are also functions that we have decided not to offer at the present time. The site will not enable committees to do broadcast emails - yet. We opted instead for the posting of information in the individual committee areas. IESNA Staff action item — we will be working over the next several months to try to ensure that the committee area of the site addresses each committee’s needs. There are always other functions and features that can be identified for addition at a later date (budget permitting). Your input, as always, is welcome.
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Page 5: SPECIFICATION SALES STRATEGIES Li H
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Page 11 and 12: Brian Cronin, Director of Business
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Page 35 and 36: LIGHTFAIR INTERNATIONAL SEMINAR PRE
Page 51 and 52: Circle 100 on Reader Service Card.

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