12-13 Employee Handbook Cover.psd - Southwest ISD

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• An employee may be required to use comp time before using available paid leave (e.g., sick, personal, vacation). • Weekly time records will be maintained on all nonexempt employees for the purpose of wage and salary administration. Travel Expense Reimbursement Policy DEE Before any travel expenses are incurred by an employee, the employee’s supervisor and the Finance Department must give approval. For approved travel, employees will be reimbursed for mileage and other travel expenditures according to the current rate schedule established by the district. Employees must submit receipts, to the extent possible, to be reimbursed for expenses other than mileage. Health Insurance Policy CRD Group health insurance coverage is provided through TRS-ActiveCare, the statewide public school health insurance program. The district’s contribution to employee insurance premiums is determined annually by the board of trustees. Employees eligible for health insurance coverage include the following: • Employees who are active, contributing TRS members • Employees who are not contributing TRS members and who are regularly scheduled to work at least 10 hours per week TRS retirees who are enrolled in TRS-Care (retiree health insurance program) and employees who are not contributing TRS members who are regularly scheduled to work less than 10 hours per week are not eligible to participate in TRS-ActiveCare. The insurance plan year is from September 1 through August 31. New employees must complete insurance enrollment forms within the first (30) days of employment and coverage will begin on the first day of the month following hire date. Current employees can make changes in their insurance coverage during open enrollment each spring and/or fall. Employees who experience a change in family status, i.e., death of spouse or dependent, marriage or divorce, or birth/adoption of a child must complete a TRS Enrollment/Change Form within 30 days of the life changing event. Employees should contact the Benefits department for more information. Detailed descriptions of insurance coverage, employee cost, and eligibility requirements are provided to all employees in a separate booklet. Employees can also access the TRS website at www.trs.state.us/trs-activecare. Southwest ISD Employee Handbook 24 August 15, 2013
Termination of Benefits All benefits terminate on the last day of the month in which an employee resigns and/or otherwise separates employment with the District. Benefits for monthly paid employees who separate employment at the end of the school year will terminate on the last day of the month in which they receive their final paycheck. The Consolidated Omnibus Budget Reconciliation Act (COBRA) thru TRS will allow employees to continue District health plan(s) coverage for generally up to 18 months following separation of employment. Please contact the Benefits Department at for more information. Supplemental Insurance Benefits Policy CRD At their own expense, employees may enroll in supplemental insurance programs. Premiums for these programs are paid by payroll deductions. For more information on products and services, employees should contact the Benefits Department at 210-622-4330. Cafeteria Plan Benefits (Section 125) Employees may be eligible to participate in the Cafeteria Plan (Section 125) and, under IRS regulations, must either accept or reject this benefit. This plan enables eligible employees to pay certain insurance premiums on a pretax basis (i.e., disability, accidental death and dismemberment, cancer and dread disease, dental and additional term life insurance). Premiums are deducted from the employee’s salary before federal income tax is calculated. Additional tax savings may be possible by participating in the cafeteria plan’s Health Care Reimbursement or Dependent Care Accounts. A third-party administrator handles employee claims made on these accounts. New employees must accept or reject this benefit during their first 30 days of employment. All employees must accept or reject this benefit on an annual basis and during the specified time period of annual/open enrollment. Workers’ Compensation Policy CRE District employees, in accordance with laws of the state of Texas, provide workers’ compensation benefits to employees who suffer a work-related illness or are injured on the job. In the event of an accident or injury while on duty, the employee must notify his/her primary supervisor and the Districts Workers’ Compensation office (Benefits Department) immediately. Southwest ISD Employee Handbook 25 August 15, 2013
Page 1 and 2: 2013-2014 EmployeeHandbook
Page 3 and 4: Leaves and Absences ...............
Page 5 and 6: 2013 - 2014 Handbook for Employees
Page 7 and 8: District Information Mission Statem
Page 9 and 10: Southwest Independent School Distri
Page 12 and 13: School Directory Southwest ISD Camp
Page 14 and 15: Contract and Noncontract Employment
Page 16 and 17: Employees with questions or concern
Page 18 and 19: Texas law requires that parents be
Page 20 and 21: Compensation and Benefits Salaries,
Page 22 and 23: 2013 - 2014 Hourly Employee Pay Dat
Page 26 and 27: The district has workers’ compens
Page 28 and 29: Leaves and Absences Policies DEC, D
Page 30 and 31: Discretionary: Leave taken at an em
Page 32 and 33: During any period that an eligible
Page 34 and 35: Employees must provide sufficient i
Page 36 and 37: Any leave taken for which leave bal
Page 38 and 39: An employee who is physically assau
Page 40 and 41: the employee is reemployed with the
Page 42 and 43: Employee Relations and Communicatio
Page 44 and 45: Employee Conduct and Welfare Standa
Page 46 and 47: Standard 2.1 The educator shall not
Page 48 and 49: or suspicion to the appropriate aut
Page 50 and 51: support and supervisio of parents,
Page 52 and 53: Campus Level Responsibilities The c
Page 54 and 55: federal laws. This may also require
Page 56 and 57: 2. These technologies have been pub
Page 58 and 59: Acceptable Use Guidelines Employee
Page 60 and 61: Use of Electronic Media with Studen
Page 62 and 63: An employee must notify his or her
Page 64 and 65: • Non-school employment Gifts and
Page 66 and 67: Asbestos Management Plan Policy CKA
Page 68 and 69: Personnel Records Policy GBA Most d
Page 70 and 71: Noncontract employees are employed
Page 72 and 73: Student Issues Equal Educational Op
Page 74 and 75:
equipment while at school or at a s
Page 76:
• Visible tattoos • Exposed mid
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12-13 Employee Handbook Cover.psd - Southwest ISD

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