12-13 Employee Handbook Cover.psd - Southwest ISD

The supervisor of an employee who has established a questionable pattern of absences shall
have a discussion with the employee regarding the reason for such absences and may ask
the employee to provide verification or appropriate documentation. [Medical Certification]
The employee may be subject to appropriate disciplinary action, up to and including
termination, in accordance with District policies and applicable law.
Job Abandonment
An employee who is absent from work for three or more consecutive workdays without
notifying his or her supervisor shall be deemed to have voluntarily resigned from the
District and may be separated from employment with the District due to job abandonment
in accordance with District policies and applicable law.
[See DCD and DF series of policies]
Jury Duty
An employee will receive leave with pay and without loss of accumulated leave with a
summons to appear as a juror. The employee may retain any compensation received from
court for jury duty and must present to the district written documentation of the service.
Documentation of jury duty that has been served must be sent to the payroll department
prior the cutoff date of the current pay period.
Other Court Appearances
Employees will be granted paid leave to comply with a valid subpoena to appear in a civil,
criminal, legislative, or administrative proceeding. Absences for court appearances related
to an employee’s personal business must be taken as personal leave or leave without pay (if
no personal leave is available). Employees may be required to submit documentation of
their need for leave for court appearances.
Reimbursement for Unused Leave upon Retirement
An employee, who concurrently retires from active service under the criteria established by
the Teacher Retirement System of Texas (TRS), may be eligible to be reimbursed for any
accumulated state and local leave days. This benefit is available only to those employees
who have worked in the district for 5 consecutive TRS credible years of service or more.
[See DEC LOCAL]
At the employees’ advance written request (90 days for contract employees and two weeks
for non-contract employees), an eligible employee shall be reimbursed for each day of state
and local leave at the daily rate of a substitute for the employee’s position. This benefit
shall be calculated upon retirement for each employee who submits a Notice of Final
Deposit before Retirement (form TRS 7) certifying that he or she is retiring under TRS. If
Southwest ISD Employee Handbook 39
August 15, 2013