Request for Proposal (RFP) Ref: RFP-2009-001 Date: 5 ... - UNDP

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C. Preparation of Proposals 6. Language of the Proposal The Proposals prepared by the Offeror and all correspondence and documents relating to the Proposal exchanged by the Offeror and the procuring UNDP entity shall be written in the English language. Any printed literature furnished by the Offeror may be written in another language so long as accompanied by an English translation of its pertinent passages in which case, for purposes of interpretation of the Proposal, the English translation shall govern. 7. Documents Comprising the Proposal The Proposal shall meet the Employer's requirements and shall be complete and arranged in accordance with clauses 8 and 9 and in accordance with the Technical and Financial Proposal Standard Formats attached in Annex IV and Annex V. The proposal shall comprise the following components: 8. Proposal Submission Form (a) Technical Proposal, including documentation to demonstrate that the Offeror meets all requirements; complete and to be arranged in accordance with clause 8 and in accordance with the Technical Proposal Standard Formats attached in Annex IV; (b) Financial Proposal, complete and to be arranged in accordance with clauses 8 and 9 and in accordance with the formats of the Financial Proposal attached in Annex V; (c) Proposal Security : N/A (d) Technical Proposal Form The Technical Proposal shall provide the information indicated in the following parts from (A) to (C) using the Standard Formats attached in Annex IV of this RFP. The proposal pages are to be one printed side of A4 or letter size paper. The Offeror shall structure the Technical Proposal as follows: (A) Expertise of Offeror Firm and Experience: This section should comprise of two sub sections to be arranged in accordance with Tech. Form -2 attached in Annex IV as follow: A.1 Offeror's Firm This sub section should provide corporate orientation to include the year and state/country of incorporation and a brief description of the background, present activities and organization of the Offeror's firm/organization and of each joint venture or associate for providing the consultancy services for the assignment (if any). It should focus on specific services related to the Proposal. A.2 Offeror's Specific Experience This sub section should provide a brief description and an outline of the Offeror’s specific and recent experience on assignments of a similar nature and in accordance to the required Formats, Tech. Form -2 of Annex IV. for each assignment, the outline should indicate the names of Sub- Consultants/Professional staff who participated, duration of the assignment, contract amount and the 6
Consultant’s involvement. Information should be provided only for those assignments for which the Consultant was legally contracted as a corporation or as one of the major firms within a joint venture. Assignments completed by individual Professional staff working privately or through other consulting firms cannot be claimed as the experience of the Consultant, or that of the Consultant’s associates, but can be claimed by the Professional staff themselves in their CVs. Consultants should be prepared to substantiate the claimed experience if so requested by the Employer. (B) Technical Approach, Proposed methodology and Management Work Plan This section should provide description of the approach, methodology and work plan for performing the assignment covering the following subjects: technical approach and methodology, work plan, and organization and staffing schedule. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan. This section of the Technical Proposal should comprise of three sub sections; in accordance with the guidance on the content provided under Tech. Form -3, attached in Annex IV, and should be prepared and arranged as follows: B1. Comments and suggestions on the Terms of Reference This sub section should provide comments and suggestions on the Terms of Reference including workable suggestions that could improve the quality and effectiveness of the assignment; and on services and facilities to be provided by the Employer. B2. Technical Approach and Proposed methodology This sub section should demonstrate the offeror's understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Offeror should highlight the problems being addressed and their importance, and explain the technical approach to be adopted to address them. The Offeror should also explain the methodologies he proposes to adopt and highlight the compatibility of those methodologies with the proposed approach. B3. Management Work Plan This sub section should describe the organizational unit(s) that will become responsible for the contract, and the general management approach towards an assignment of this kind. The Offeror should comment on its experience in similar projects and identify the person(s) representing the Offeror in any future dealing with the procuring UNDP entity. In this sub section, the offeror should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Employer), and delivery dates of the reports. A list of the final documents, including reports, drawings, and tables to be delivered as final output, should be included. The work plan should be consistent with the Work Schedule Tech. Form-7 of Annex IV, which will show in the form of a bar chart the timing proposed for each activity. (C) Resource Plan / Organization and Staffing This section should fully explain the Offeror’s resources in terms of personnel and facilities necessary for the performance requirement. It should describe the Offeror’s current capabilities/facilities and any plans for their expansion. 7
Page 1 and 2: Request for Proposal (RFP) Ref: RFP
Page 3 and 4: Instructions to Offerors Annex I De
Page 5: A. Introduction 1. General The Unit
Page 9 and 10: 12. Format and signing of proposals
Page 11 and 12: No Proposal may be modified subsequ
Page 13 and 14: Technical Evaluation Criteria Summa
Page 15 and 16: The obtainable points assigned to e
Page 17 and 18: Annex II 1.0 LEGAL STATUS: UNDP GEN
Page 19 and 20: 11.0 COPYRIGHT, PATENTS AND OTHER P
Page 21 and 22: suspend or terminate this Contract
Page 23 and 24: 20.2 Any breach of this representat
Page 25 and 26: 4. Scope of work The assignment com
Page 27 and 28: 5. Specifications The specification
Page 29 and 30: c. Priced copy of the bill of quant
Page 31 and 32: g) Land Surveyor: Registered survey
Page 33 and 34: Attachment No. 1- General Requireme
Page 35 and 36: d) Internal Wall Partitions: Genera
Page 37 and 38: Annex IV Tech. Form -1 Proposal Sub
Page 39 and 40: Annex IV Tech. Form -2 Consultant
Page 41 and 42: Annex IV Tech. Form-3 Description o
Page 43 and 44: Annex IV Tech. Form -3 Description
Page 45 and 46: Tech. Form -4 Description of Resour
Page 47 and 48: Annex IV N° Name of Staff 1 2 3 1
Page 49 and 50: Annex IV Tech. Form-8 Curriculum Vi
Page 51 and 52: Annex V Financial Proposal - Format
Page 53 and 54: Annex V Fin. Form - 2 Summary of Co
Page 55 and 56: Fin Form - 4 Breakdown of Remunerat
Page 57 and 58:
Annex VI Nomination Project Manager
Page 59 and 60:
Annex VIII PERFORMANCE SECURITY FOR
Page 61 and 62:
Date _____________ Dear Sir/Madam,
Page 63 and 64:
3. Price and Payment 3 3.1 In full
Page 65 and 66:
7. Entry into force. Time limits. 7
Page 67:
Yours sincerely, [INSERT NAME AND T
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Request for Proposal (RFP) Ref: RFP-2009-001 Date: 5 ... - UNDP

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