Complete Agenda Package - Town of Hilton Head Island

April-2013 QUARTERLY REPORT
TOPIC:
CONTACT:
STATUS:
ISSUE:
Permitting Software RFP
Jill Foster, Deputy Director of Community Development
Ongoing. Staff has been working with Energov consultants to build the
databases, templates and screens. Energov visited the Town for 1 full
week and held numerous meetings with pertinent staff to better
understand our procedures and needs. Conference calls are ongoing
weekly.
This software will make our permitting procedures more efficient and
transparent. It included electronic plan review and citizens access via a
portal.
BACKGROUND: Our current permitting software is 15 years old and can no longer keep
up with our demands and volume. Town Council approved a budget
for its replacement.
OUTLOOK:
TOPIC:
CONTACT:
STATUS:
ISSUE:
Anticipate having software go live within 1 year.
Metropolitan Planning Organization
Jill Foster, Deputy Director of Community Development
Ongoing. RFPs for a consultant have been received and reviewed, and
negotiations are commencing with one firm.
This organization will plan for transportation efforts on a regional basis
and be eligible for Federal monies geared toward MPOs.
BACKGROUND: Federal law requires the Towns of Hilton Head Island, Bluffton, and
parts of Beaufort County to form an MPO for regional transportation
planning. The Town of Port Royal, Cities of Hardeeville and Beaufort,
and Jasper County have joined the MPO.
OUTLOOK:
TOPIC:
Anticipate the long range transportation plan and traffic improvement
plan to be completed within 2 years.
Mayor’s Youth Volunteer Service Award Ceremony
CONTACT: Faidra T. Smith, Administration Manager/Public Information
Coordinator
STATUS: Ceremony is scheduled for Thursday, May 16, 2013 at 3:00 p.m. at the
Arts Center of Coastal Carolina.
ISSUE:
Mayor will present awards to Hilton Head Island middle school and
high school students for completing at least fifty hours of community
service.
BACKGROUND: This is the second year of the Mayor’s Youth Volunteer Service Award
Program. Last year, 47 students received an award and this year,
approximately 105 students will receive an award.
OUTLOOK: Anticipate the program continuing to grow each year as more students
are encouraged to volunteer.
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