Complete Agenda Package - Town of Hilton Head Island

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THE TOWN OF HILTON HEAD ISLAND REGULAR TOWN COUNCIL MEETING Date: Tuesday, April 23, 2013 Time: 4:00 P.M. Present from Town Council: Drew A. Laughlin, Mayor; Bill Harkins, Mayor Pro Tem; George Williams, Kim Likins, Lee Edwards, Marc Grant, John McCann, Council Members Present from Town Staff: Steve Riley, Town Manager; Greg DeLoach, Assistant Town Manager, Scott Liggett, Director of Public Projects and Facilities/Chief Engineer; Charles Cousins, Director of Community Development; Lavarn Lucas, Fire Chief; Ed Boring, Deputy Fire Chief; Brad Tadlock, Deputy Fire Chief; Susan Simmons, Director of Finance; Natalie Majorkiewicz, Systems & Reporting Administrator; Jill Foster, Deputy Director of Community Development; Shawn Colin, Deputy Director of Community Development; Jayme Lopko, Senior Planner; Marcy Benson, Senior Grants Administrator; Nancy Gasen, Director of Human Resources; Brian Hulbert, Staff Attorney; Vicki Pfannenschmidt, Executive Assistant; Lynn Buchman, Administrative Assistant Present from Media: Brian Heffernan, Island Packet 1) CALL TO ORDER Mayor Laughlin called the meeting to order at 4:00 p.m. 2) PLEDGE TO THE FLAG 3) INVOCATION 4) FOIA Compliance – Public notification of this meeting has been published, posted, and mailed in compliance with the Freedom of Information Act and the Town of Hilton Head Island requirements. 5) Proclamations and Commendations a. Sexual Assault/Child Abuse Awareness Month Gloria Daly, Board Member of Hope Haven of the Lowcountry was present to accept the Proclamation. b. Bike Month Frank Babel and Linda Warnock from the Bicycle Advisory Committee were present to accept the Proclamation. Mayor Laughlin praised the work of the cycling community in assisting to make Hilton Head Island a bicycle friendly community. 6) Approval of Minutes a. Town Council Meeting – April 2, 2013 Mr. Harkins moved to approve. Mr. Williams seconded. The minutes of the April 2, 2013 Town Council meeting were approved by a vote of 6-0-1. Mrs. Likins abstained, as she was not present at that meeting. Town Council Meeting April 23, 2013 Page 1 of 5
7) Report of the Town Manager a. Presentation of Patriot Award, Captain Steve Palmer, United States Navy Reserve, Retired Recipient: Battalion Chief Jeff Hartberger Mr. Riley introduced Captain Steve Palmer, United States Navy Reserve, Retired, who on behalf of the Employer Support of the Guard and Reserve Committee of the Department of Defense, presented the Patriot Award to Battalion Chief Jeff Hartberger. Battalion Chief Hartberger noted that he accepted the award on behalf of the Town of Hilton Head Island. b. Town Managers Items of Interest Mr. Riley reported on some items of interest and upcoming scheduled Committee meetings. He noted that the next Town Council meeting scheduled for May 7, 2013, is where the annual budget is presented by Ordinance, title only. c. March, 2013 Policy Agenda, Management Targets and CIP Updates Mr. Riley noted that the above report was included in the packet, and he would gladly answer any questions. Mr. Williams requested an update on the CIP project for the bike path from Long Cove to the Fresh Markets and the mast arm project. Scott Liggett, Director of Public Projects and Facilities/Chief Engineer, outlined the bike path work schedule which is moving towards a contract completion deadline of May 8, 2013. He also identified each mast arm location in the project and provided a status update for the work already done, continuing, and/or scheduled. d. Pathway Kiosk Project/Bike Month Events Jayme Lopko, Senior Planner, presented an update on the bike kiosk project underway with Town Staff and the Bicycle Advisory Committee, in partnership with the Women’s Association of Hilton Head Island and the Rotary Club of Hilton Head Island. She reported that with the public/private partnership in place, there was no cost to the Town. Mayor Laughlin gratefully acknowledged the representatives present from these groups. Marcy Benson, Senior Grants Administrator, distributed a Bike Month Calendar of Events prepared by the Bicycle Advisory Committee. She highlighted the events scheduled during the month of May to celebrate National Bike Month. e. Budget Briefing – Susan Simmons Susan Simmons, Director of Finance, presented a budget briefing and outlined the schedule of budget workshops and meetings, beginning with a PowerPoint presentation at the May 7, 2013 Town Council meeting. She noted the countywide reassessment that is effective in fiscal year 2014 and discussed in detail the impact it would have on property tax revenues. She outlined areas for further discussions, decisions and action, which included future plans related to reassessment, opportunities for maturing debt, evaluations for TIF extension or reduction of capital projects, and future capital projects and on-going operation and maintenance costs. Ms. Simmons noted that the recommendation for the budget to be passed in June would likely be for the same millage of 19.33 mills. However, she explained that the millage must be revisited with a roll forward likely to occur in August due to reassessment. Mr. Riley presented a summary of the history of the Town’s millage going back to 1989, explaining the changes that had occurred over that period and the purpose of reassessment. Town Council Meeting April 23, 2013 Page 2 of 5
Page 1 and 2: 1) Call to Order 2) Pledge to the F
Page 3 and 4: Proclamation BY THE TOWN OF HILTON
Page 5: Commendation A Commendation of the
Page 9 and 10: g. Report of the LMO Rewrite Commit
Page 11 and 12: 1. Town News Items of Interest May
Page 13 and 14: April-2013 QUARTERLY REPORT TOPIC:
Page 15 and 16: MEMORANDUM TO: Steven G. Riley, ICM
Page 17 and 18: The second option is contracting wi
Page 19 and 20: ORDINANCE NO. _______ PROPOSED ORDI
Page 21 and 22: The Bonds shall be issued as fully-
Page 23 and 24: SECTION 10. Defeasance. The obligat
Page 25 and 26: (i) comply with the applicable prov
Page 27 and 28: Exhibit A FORM OF BOND UNITED STATE
Page 29 and 30: IN WITNESS WHEREOF, THE TOWN OF HIL
Page 31 and 32: Exhibit B FORM OF NOTICE OF SALE $_
Page 33 and 34: additions, deletions and revisions
Page 35 and 36: EXHIBIT C FORM OF CONTINUING DISCLO
Page 37 and 38: SECTION 5. Reporting of Significant
Page 39 and 40: TOWN OF HILTON HEAD ISLAND, SOUTH C
Page 41 and 42: EXHIBIT D TOWN OF HILTON HEAD ISLAN
Page 43 and 44: (d) (e) (f) (g) Consult with the To
Page 45 and 46: MEMORANDUM TO: FROM: VIA: Town Coun
Page 47 and 48: AN ORDINANCE OF THE TOWN OF HILTON
Page 49 and 50: ORDINANCE NO. PROPOSED ORDINANCE NO
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ORDINANCE NO. PROPOSED ORDINANCE NO
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Proposed Ordinance No. 2013-05 Page
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2013-04 A RESOLUTION BY THE TOWN CO
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WILD HORSE ROAD WHOOPING CRANE WAY
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May 1, 2013 Dear Town Council Membe
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HILTON HEAD ISLAND CONTENTS SECTION
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HILTON HEAD ISLAND enable us to con
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HILTON HEAD ISLAND STRONG FINANCIAL
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HILTON HEAD ISLAND intracoastal wat
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HILTON HEAD ISLAND Volunteer Effort
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HILTON HEAD ISLAND Several thousand
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HILTON HEAD ISLAND visitors can was
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HILTON HEAD ISLAND SECTION 2 | HOST
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HILTON HEAD ISLAND PERMITTING EXPER
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HILTON HEAD ISLAND Bluffton Police
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HILTON HEAD ISLAND Municipalities:
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HILTON HEAD ISLAND EVENT SUPPORT SE
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HILTON HEAD ISLAND SWIM COURSE OPTI
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HILTON HEAD ISLAND Benefits of all
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Bluffton Pkwy. I-95 HILTON HEAD ISL
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I-95 I-95 I-95 I-95 Bluffton Pkwy.
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Bluffton Pkwy. HWY 462 BEAUFORT HIL
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Bluffton Pkwy. HWY 462 BEAUFORT HIL
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HILTON HEAD ISLAND Benefits of Run
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HILTON HEAD ISLAND SECTION 3 | ACCO
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HILTON HEAD ISLAND Omni Hilton Head
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HILTON HEAD ISLAND The Sea Pines Re
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HILTON HEAD ISLAND HOMES & VILLAS*
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HILTON HEAD ISLAND Charleston Inter
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HILTON HEAD ISLAND SECTION 4 | MARK
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HILTON HEAD ISLAND SOCIAL MEDIA Our
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HILTON HEAD ISLAND SECTION 5 | LETT
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HILTON HEAD ISLAND EMAILS Prior to
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HILTON HEAD ISLAND Ms. Kim Busby |
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HILTON HEAD ISLAND Ms. Patty D’An
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HILTON HEAD ISLAND Ms. Terri Mahone
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HILTON HEAD ISLAND Mr. Steven M. Sa
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HILTON HEAD ISLAND SECTION 6 | DEST
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HILTON HEAD ISLAND ACCOMMODATIONS -
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HILTON HEAD ISLAND EVENING ENTERTAI
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Complete Agenda Package - Town of Hilton Head Island

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