Complete Agenda Package - Town of Hilton Head Island

MEMORANDUM
TO: Steven G. Riley, ICMA-CM, Town Manager
VIA: Greg Deloach, Assistant Town Manager
FROM: Tom Fultz, Director Administrative Services
DATE: May 3, 2013
SUBJECT: Broadcasting of Town Council Meetings_______________
Recommendation:
Staff recommends Town Council authorize the Town Manager to enter into a
Memorandum of Understanding (MOU) with Beaufort County to broadcast Town
Council regular meetings for a one year trial period. Broadcasts could begin at Council’s
August 6, 2013 meeting.
Summary:
Based on a request from Council to explore the possibility of broadcasting Town
Council meetings, we began to assess the various technology options for delivering this
type of service. Staff’s initial thought was that we could web stream meetings utilizing
our Town Webpage at a relatively low cost. Upon further review we did determine this
was feasible, however the broadcast quality would not have met Town Council’s
expectations. At a subsequent Council meeting Council members expressed the desire
to explore other options that would result in a level of service equal to or better than
what Beaufort County was providing.
Background:
Staff initiated a meeting with the County’s Director of Broadcasting, Scott Grooms to
gain a better understanding of what technologies they were using. The County has
several years experience with broadcasting these types of meetings and has made a
substantial investment in both personnel and equipment in order to provide these
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