Complete Agenda Package - Town of Hilton Head Island

The second option is contracting with the County to provide broadcast services. The
cost of this option would be about $37,000 for the first year and $22,500 in recurring
cost in the second and subsequent years. That $37,500 first year cost includes $11,500
for the onetime cost of purchasing equipment. The County would deploy one of their
mobile production units and two employees to support the broadcast of these meetings.
The MOU with the County will cost the Town $22,500 a year for broadcasting up to 30
meetings in the next 12 months. That is a cost of about $750 per meeting. If we were to
expand beyond the 30 meeting level, each subsequent meeting would cost that
amount. In addition to those 30 meetings, the County will, at no cost, videotape,
produce, direct and edit five video projects not to exceed seven minutes in length on
topics selected and written by the Town. These new services could begin as early as
this summer. We have identified the funds necessary to implement this agreement
within the current year’s budget.
The Town will receive the following services:
A live broadcast of the meeting on the County’s TV Channel 63. Time Warner
Channel 9. Hargray Channel 9/113.
The live meeting would be simultaneously broadcast over the Town’s Website.
The broadcast would run on TV a total of 4 times each week between Council
Meetings. Video on demand of all meetings would be available the next business day
via the Town’s Website.
The video recording can also be bookmarked by the Clerk assigned to take
minutes so that you can go directly to a specific portion of the meeting the next
day without viewing the entire video.
08memo broadcasting recommendation final version dtd 4-29-13.doc