European Society of Endodontology - the European Society of ...

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Oral presentations on freely chosen subjects The Chair of the Research Committee should also communicate the names of presenting authors to the Local Conference Organisers to allow them to check their registration and for them to allow sufficient time for presenting authors to apply for the early-bird category. Those abstracts approved by the Research Committee are edited and printed in a Research Abstract booklet in readiness for the congress. The Editor of the IEJ is responsible for the final editing of abstracts and their publication in the IEJ; the ESE is responsible for production of the booklet. The ESE determines the topic areas and groups the poster presentations accordingly. The numbers of posters to be displayed at one time, the names of authors and the topic areas will be made known to local organisers as soon as possible. Only those posters presented during the congress will be published in the International Endodontic Journal. The ESE, ideally with reference to the chair of the Research Committee and with knowledge of the topic areas, must select moderators to lead the discussions on research posters. The choice of moderator must take into account the overall congress programme to ensure they are able to undertake this commitment. A suitable room/hall must be provided by the Local Organising Committee to allow the posters to be displayed and for the authors to provide a verbal overview of the work undertaken. Thus, the room must be large enough to accommodate the posters and the flow of congress participants, yet be quiet enough for discussion and questions. The room must be close to the main lecture theatres. Normally, the presentation/discussion of each poster will be no more than 10 minutes. The dimensions of the posters (that is height and width) must be defined by the Local Organising Committee via the website in good time for authors to produce posters of the correct size. The method of attaching the posters to the boards must be described on the websites and appropriate materials should be available on-site for authors. Posters should normally be on display for one day and the discussion session arranged outside the normal programme, e.g. early morning, lunchtime or in the late afternoon; ideally the poster discussions should not clash with the main programme. The presenting author must be present, as a minimum, for the discussion session in order to answer questions from delegates and present the content. The Local Organising Committee should ensure the presenting authors register for the congress. Traditionally, several sessions are devoted to oral presentations on freely chosen topics; however, the decision to hold these sessions is at the discretion of the Local Organising Committee. They provide an opportunity for an individual to speak on a topic of 12 Version 2- 10/04/2011
Clinical posters his/her choice and to present work in an informal, supportive atmosphere. The Local Organising Committee is responsible for the call for presentations, receipt, critical reviewing and editing of abstracts, their inclusion in conference booklets and the timetabling of the session(s). The Local Organising Committee must have mechanisms in place on the conference website to allow the submission of abstracts. A disclaimer should be added in the conference booklet confirming the Host Society and the ESE do not endorse any clinical techniques or materials described. The Local Organising Committee must let presenters(s) know as soon as possible whether their submission has been accepted or rejected. At least one lecture theatre with projection facilities must be provided for the sessions and moderators appointed. The Local Organising Committee must ensure the presenter registers for the congress. Posters on clinical topics including case reports, clinical techniques or related work may be accepted. The Local Organising Committee is responsible for the call for abstracts, their receipt, critical reviewing and editing, as well as their inclusion in conference booklets and timetabling. The Local Organising Committee must have mechanisms in place on the website to allow the submission of abstracts. A disclaimer should be added in the conference booklet confirming the host Society and the ESE do not endorse any clinical techniques or materials described. The Local Organising Committee must let author(s) know as soon as possible whether their submission has been accepted or rejected. A suitable room/hall must be provided by the Local Organising Committee to allow the posters to be displayed and for the authors to provide a verbal overview of the work undertaken. Thus, the room must be large enough to accommodate the posters and the flow of congress participants, yet be quiet enough for discussion and questions. The room must be close to the main lecture theatres. Normally, the presentation/discussion of each poster will be no more than 10 minutes. The dimensions of the posters (that is height and width) must be defined by the Local Organising Committee via the website in good time for authors to produce posters of the correct size. The method of attaching the posters to the boards must be described on the websites and appropriate materials must be available on-site. Posters should normally be on display for one day and the discussion session arranged outside the normal programme, e.g. early morning, lunchtime or in the late afternoon; ideally the poster discussions should not clash with the main programme. The presenting author must be present, as a minimum, for the discussion session in order to answer questions from delegates and 13 Version 2- 10/04/2011
Page 1 and 2: European Society of Endodontology G
Page 3 and 4: 1. INTRODUCTION 1.1 Background .1 T
Page 5 and 6: 2. ROLES AND RESPONSIBILITIES 2.1 R
Page 7 and 8: 2.2. Roles and responsibilities of
Page 9 and 10: attached as Appendix 5. Normally, s
Page 11: will be included in the congress bu
Page 15 and 16: The Research Committee ensures the
Page 17 and 18: 5. SPONSORSHIP The Host Society/Loc
Page 19 and 20: APPENDIX 1 ‘Memorandum of Agreeme
Page 21 and 22: This Agreement is made on the date
Page 23 and 24: 7. Force Majeure 7.1 If either part
Page 25 and 26: APPENDIX 3 Bid for holding a Bienni
Page 27 and 28: Estimated costs for Speakers How ma
Page 29 and 30: APPENDIX 5 Sponsorship packages for
Page 31 and 32: APPENDIX 6 Guidelines for Pre-Congr
Page 33: 6.3 Research Posters; 6.4 Oral Pres

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