European Society of Endodontology - the European Society of ...

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Please give all costs for September 2011 as this will allow bids to be compared. Venue facilities We need a facility: which can hold a minimum of 1500 participants with at least 3 large lecture halls with space for a trade exhibition of at least 1000 sq m. the main hall must be able to accommodate up to 800. Another hall must hold up to 600 with small conference rooms to be available throughout the conference. with a room for presentation of the Wladimir Adlivankine prize with space for presentation of research and clinical posters Can your conference venue provide these requirements YES / NO Details of facilities: Lecture Hall 1 Lecture Hall 2 Lecture Hall 3 Lecture Hall 4 Max. seats Max. seats Max. seats Max. seats Number of Small conference rooms available Research Poster Presentations Room / area Clinical Poster presentation Room / area Exhibition Max. space in sq m Max. space in sq m Max. space in sq m Estimated Fixed costs Professional congress organisers (if used) – please provide further information on a separate sheet: Venue including halls, exhibition space and technical equipment and support Printed materials – programmes etc. Promotion and advertising costs Costs for simultaneous translation (English into the native language if deemed necessary): Cost of opening ceremony Expenditures total: Estimated Fixed costs Cost of catering for Wednesday welcome reception (attendance of 1000) Cost of venue and catering for Thursday social event (attendance of 1000) Cost of venue and catering for Friday Gala dinner (attendance of 500) Expenditures total: € € 26 Version 2- 10/04/2011
Estimated costs for Speakers How many speakers do you intend to invite Travel Hotel Honoraria Expenditures total: Per Person Estimated costs Cost of lunches Cost of coffee/tea Total per person: € € Accommodation Available Cost of Conference hotel per night (standard room for one person) Cost range of available hotels (Max. cost per night) Cost range of available hotels (Min. cost per night) Other expected cost (please state) Expenditures total: Flight connections and cost from Rome Paris London Frankfurt Amsterdam Istanbul Direct flight YES/NO € YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO APPENDIX 4 Guidelines for National Societies when presenting bids at the General Assembly 27 Version 2- 10/04/2011
Page 1 and 2: European Society of Endodontology G
Page 3 and 4: 1. INTRODUCTION 1.1 Background .1 T
Page 5 and 6: 2. ROLES AND RESPONSIBILITIES 2.1 R
Page 7 and 8: 2.2. Roles and responsibilities of
Page 9 and 10: attached as Appendix 5. Normally, s
Page 11 and 12: will be included in the congress bu
Page 13 and 14: Clinical posters his/her choice and
Page 15 and 16: The Research Committee ensures the
Page 17 and 18: 5. SPONSORSHIP The Host Society/Loc
Page 19 and 20: APPENDIX 1 ‘Memorandum of Agreeme
Page 21 and 22: This Agreement is made on the date
Page 23 and 24: 7. Force Majeure 7.1 If either part
Page 25: APPENDIX 3 Bid for holding a Bienni
Page 29 and 30: APPENDIX 5 Sponsorship packages for
Page 31 and 32: APPENDIX 6 Guidelines for Pre-Congr
Page 33: 6.3 Research Posters; 6.4 Oral Pres

European Society of Endodontology - the European Society of ...

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