European Society of Endodontology - the European Society of ...

.11 The ESE will assist in the dissemination of congress information via its website and
Newsletters and through its links with the International Endodontic Journal, other relevant
publications, relevant national dental/endodontic organisations and the dental industry.
.12 The ESE will manage the Research Posters and Research Prize(s), for example, announce the
call for submissions, evaluate and select appropriate abstracts/applications etc. The ESE
through its Research Committee will manage the presentations and award of the ESE
Wladimir Adlivankine Research Prize.
.13 The ESE will produce a research abstract booklet and publish those research abstracts
presented at the congress in the International Endodontic Journal. The style, quality and
format of the Research Abstract booklet will be consistent with the other booklets produced
by the local organisers.
.14 The ESE will arrange to publish a congress report in the International Endodontic Journal, on
the ESE website and in appropriate ESE publications, e.g. the Newsletter.
.15 The ESE may provide funding to the Host Society to allow sufficient resources to cover
initial start-up costs associated with a congress, e.g. a holding fee for the congress venue.
Such costs will be reimbursed to the ESE in full as soon as possible and normally no later
than 2 months following the congress. A full business case to support the funding must be
submitted by the Host Society/Local Organising Committee to the Secretary of the ESE.
.16 The ESE will review the final report and financial accounts of the congress, normally at the
spring meeting following the congress. The Host Society and Local Congress Committee
will ensure the accounts are audited by a professional accountant in good time for the
meeting. Appendix 7 outlines the format and minimum requirements for the final report to be
submitted by the Host Society.
.17 The ESE will inform the Local Organising Committee of the rooms it requires at the
conference venue for meetings of the Executive Board and General Assembly; a room for the
Editorial Board meeting of the International Endodontic Journal will be requested via the
Publisher, Wiley Blackwell. The ESE will also advise the Local Organising Committee of
the venues and catering required for other ESE receptions/luncheons that may be necessary,
e.g. CMs lunch, PG Students lunch.
.18 The ESE will enter into a Memorandum of Agreement with the Host Society (Appendix 1)
that will be signed by both parties to confirm that the guidelines will be adhered to.
.19 The ESE, with the agreement of the Host Society, will make arrangements to invite guests
from other national or regional endodontic societies and waive the registration fee; the Host
Society and Local Organising Committee will make arrangements to invite local guests.
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