European Society of Endodontology - the European Society of ...

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APPENDIX 7 Template for the Final Congress Report 1. Committee structure 1.1 Members of the ESE Executive Board and Host Society; 1.2 Members of the Local Organizing Committee (LOC), including names of Congress President and relevant officers, e.g. Chair of Scientific Committee. 2. Introductory remarks by the Congress President 3. Pre-congress courses Title(s) Type (lecture/hands-on); Speaker/course instructor; Duration (hours); Initiated by ….. (ESE, LOC, company, other); Participation fee; Number of attendees; Financial details and feedback from LOC, participants and course organisers. 4. Congress Participants 4.1 Number, differentiated according to categories stated in the registration form (invited speakers and guests included); 4.2 Number of registered participants differentiated according to countries (invited speakers and guests included); 4.3 Number of persons exempted from having to pay participation fee and/or part of the trade exhibition. 5. Sponsorship 5.1 Main sponsors differentiated according to category (name and address of company with name/contact details of key contact, amount of sponsorship, arrangements covered by LOC); 5.2 Additional sponsors (name and address of company with name/contact details of key contact, amount of sponsorship); 5.3 Critical appraisal of sponsors/of the LOC. 6. Self-evaluation of the main programme 6.1 Quality of the individual presentations; 6.1 Suitability of main lectures/symposia; 6.2 ESE Research Prize Competition; 32 Version 2- 10/04/2011
6.3 Research Posters; 6.4 Oral Presentations on Freely Chosen Subjects; 6.5 Clinical Posters; 6.6 Social Programme. 7. Invited Speakers 7.1 Number/country statistics; 7.2 Feedback from speakers, e.g. satisfied with assistance and honorarium; 7.3 Suggestions for changes at future ESE Congresses. 8. Invited Guests 8.1 Names and function/role. 9. Exhibition 9.1 Total space available; 9.2 Number of booths according to m 2; 9.3 Cost per m 2; 9.4 Total income; 9.5 Feedback from Exhibitors regarding satisfaction with the congress, location of the exhibition, acceptance by attendees etc. 10. Marketing 10.1 Full details of marketing strategy; 10.2 Costs. 11. Congress website 12. Compilation of the costs (in form of a diagram) 13. Final assessment of the LOC 13.1 Critical review of Congress, including co-operation with the ESE, suggestions for change. 14. Audited budget of income and expenses (in form of a separate document) 33 Version 2- 10/04/2011
Page 1 and 2: European Society of Endodontology G
Page 3 and 4: 1. INTRODUCTION 1.1 Background .1 T
Page 5 and 6: 2. ROLES AND RESPONSIBILITIES 2.1 R
Page 7 and 8: 2.2. Roles and responsibilities of
Page 9 and 10: attached as Appendix 5. Normally, s
Page 11 and 12: will be included in the congress bu
Page 13 and 14: Clinical posters his/her choice and
Page 15 and 16: The Research Committee ensures the
Page 17 and 18: 5. SPONSORSHIP The Host Society/Loc
Page 19 and 20: APPENDIX 1 ‘Memorandum of Agreeme
Page 21 and 22: This Agreement is made on the date
Page 23 and 24: 7. Force Majeure 7.1 If either part
Page 25 and 26: APPENDIX 3 Bid for holding a Bienni
Page 27 and 28: Estimated costs for Speakers How ma
Page 29 and 30: APPENDIX 5 Sponsorship packages for
Page 31: APPENDIX 6 Guidelines for Pre-Congr

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