European Society of Endodontology - the European Society of ...

1. Aim
The aim of the application and bidding procedure is to ensure that CRs participating at the
General Assembly are fully informed of the facts relating to each bid so as to be able to make
an informed choice and select the best option. Information will be provided to the General
Assembly via the bid proforma complemented by a short PowerPoint/video presentation by the
Host Society. Each applicant will have a maximum of 10 minutes to present their case with the
ESE Secretary ensuring that the timings are adhered to strictly.
The choice of venue made by the CRs must be based upon:
The written submission of the applying societies, particularly the completed proforma
(Appendix 3);
The PowerPoint/video presentation of the applying society at the General Assembly that
describes the potential congress venue and its facilities, the host city along with other
relevant factors that would impact upon the decision, e.g. access;
Questioning the representative(s) of the applying societies on matters of fact in order to
clarify uncertainty.
2. Decision
The decision made by individual CRs at the General Assembly should be based upon the facts
presented, and whether the bid would result in a congress that was successful in terms of
scientific, social and financial criteria.
Under the supervision of the ESE Secretary, those individual CRs with voting rights will cast
their votes on their preference at the General Assembly and the bid receiving a simple majority
of votes will be declared the winner and be invited to host the ESE Congress. CRs and
accompanying colleagues from countries involved in the bidding process will not be allowed
to remain in the GA during the presentations nor be allowed to cast a vote.
3. Presentations by bidding national dental/endodontic societies
The PowerPoint/video presentations should simply illustrate the case being made and
complement the written information in a factual way without exaggeration or dramatisation.
Presenting societies must not get in contact with the CRs or other relevant stakeholders prior to
the presentations. Furthermore, no attempt should be made to influence the CRs by providing
gifts prior to or during the presentation, or through other marketing activities.
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Version 2- 10/04/2011