European Society of Endodontology - the European Society of ...

4.2 The LOC on behalf of the HS shall comply with ESE Guidance and other policies, procedures
and regulations relevant to this Agreement.
4.3 The LOC on behalf of the HS will keep such records relating to the Congress and this
Agreement as notified by the ESE from time to time, or as required by any relevant regulatory
body, and will allow access by the ESE or those auditing ESE processes to such records.
4.4 In accordance with the ESE‟s procedures, the congress shall be managed formally under the
aegis of the Executive Board and General Assembly of the ESE.
4.5 The HS will monitor and review the work of the LOC and report to the ESE.
4.6 Individuals or companies engaged by the LOC to support the congress must be suitably
qualified and possess the skills and experience appropriate to their task. The LOC shall obtain
the prior approval of the ESE and the HS before entering into any contract.
5. Resources and infrastructural support
5.1 The HS and the LOC shall have joint responsibility for providing the necessary resources and
infrastructural support for the congress.
5.2 The LOC‟s obligations under this agreement shall be:
(a)
(b)
(c)
(d)
(e)
To ensure that sufficient numbers of suitably qualified personnel or committees are
available to deliver, manage and support the congress;
To provide delegates and speakers with the necessary access to information
technology and resources relevant to their participation;
To provide the ESE and HS with information when requested;
To develop the registration process, including fees, and the programme in
collaboration with the ESE and HS;
In collaboration with the ESE and HS to develop sponsorships packages with
appropriate sponsors.
6. Information about the Congress
6.1 The LOC and the HS shall be responsible for providing information about the congress to
potential delegates.
6.2 The LOC and the HS shall be responsible for promoting and marketing the congress, in
collaboration with the ESE. It is essential that the ESE is aware of the nature and style of the
campaign.
6.3 All publicity, marketing and other informational materials relating to the congress must be
agreed by the ESE and the LOC/HS prior to publication.
6.4 Neither party will do anything which, in the reasonable opinion of the other, would damage the
other‟s reputation and/or business.
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