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MANGAUNG METROPOLITAN MUNICIPALITY
SIXTH REVISED – SUPPLY CHAIN MANAGEMENT POLICY
(30 MAY 2013)
INDEX
CHAPTER 1: DEFINITIONS
Page
1. Definitions 4
CHAPTER 2: INTRODUCTION, OBJECTIVES AND RESPONSIBILITIES
2. Introduction 10
3. Objectives and applicability of <strong>the</strong> SCM Policy 10
4. Responsibilities 12
5. Oversight role of Council 14
6. Supply Chain Management Sub-Department 16
7. Delegations 16
8. Advisors 17
9. Framework for supply chain management systems 17
CHAPTER 3: SUPPLY CHAIN MANAGEMENT SYSTEM
Part 1: Demand Management
10. System of demand management 18
Part 2: Procurement Management
11. System of acquisition management 19
12. Register of accredited prospective service providers 21
13. Range of procurement processes 25
14. Petty cash purchases 25
15. Quotations 26
16. Competitive bids 30
16.1 General 30
16.2 Process for procuring goods and services through a competitive process 30
16.3 Deviation from and ratification of minor breaches of procurement processes 42
16.4 Procurement of banking services 44
16.5 Procurement of IT related goods or services 44
16.6 Procurement of goods and services under contracts secured by ano<strong>the</strong>r organ of state 45
16.7 Procurement, sale and exchange of zoological goods and services 46
16.8 Repairs, Maintenance and Product Service 47
16.9 Procurement of goods necessitating special safety arrangements 47
16.10 Appointment of consultants 47
16.11 Unsolicited bids 48
16.12 Guidelines when functionality is included as a criterion in <strong>the</strong> evaluation of bids 49
17. Committee System for competitive bids 50
17.1 General 50
17.2 Meetings of bid committees and decision-making 50
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