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(iii)
(iv)
(v)
(vi)
(vii)
where <strong>the</strong> bid form has not been signed;
where <strong>the</strong> bid form is signed, but <strong>the</strong> name of <strong>the</strong> bidder is not stated, or is
impossible <strong>to</strong> read;
Where an original and valid tax clearance certificate is not submitted with <strong>the</strong>
bid document on <strong>the</strong> closing date of <strong>the</strong> bid.
Where a copy of company registration certificate is not submitted with <strong>the</strong> bid
on <strong>the</strong> closing date of <strong>the</strong> bid. (except for sole traders and partnerships)
(viii) Where <strong>the</strong>re is no proof that municipal rates and taxes are not in arrears for
period of more than 90 days is not submitted on <strong>the</strong> closing date of <strong>the</strong> bid or
(ix)
Where <strong>the</strong>re is no proof that <strong>the</strong> bidder is leasing / sub - leasing a property
and <strong>the</strong> lease / sub – lease agreement is not submitted with <strong>the</strong> bid document
on <strong>the</strong> closing date of <strong>the</strong> bid. .
(b) When bids are declared invalid at <strong>the</strong> bid opening, <strong>the</strong> bid sum of such bids shall not
be read out. However, <strong>the</strong> name of <strong>the</strong> bidder and <strong>the</strong> reason for <strong>the</strong> bid having
been declared invalid shall be announced.
16.2.16.2 Non-responsive bids
Bids that are non-responsive (i.e. technically unacceptable) and non-responsible (i.e.
price very high or very low) will be disqualified.
(a) Non-responsive tenders
Bids that do not respond <strong>to</strong> any of <strong>the</strong> technical requirements of <strong>the</strong> scope of work
or do not meet any of <strong>the</strong> technical specifications outlined in <strong>the</strong> enquiry document
without clarification and acceptance by <strong>the</strong> person that issued <strong>the</strong> enquiry
documents, will be disqualified.
(b) Non-responsible tenders
These refer <strong>to</strong> tenders with a price that is very high or very low and is <strong>the</strong>refore not
considered a fair and acceptable market price. A fair and acceptable market price is
defined on <strong>the</strong> basis of <strong>the</strong> following fac<strong>to</strong>rs:
(i)
(ii)
(iii)
Is <strong>the</strong> bid price substantially below or higher than that of o<strong>the</strong>r bidders?
In repeat purchases, how does <strong>the</strong> bid price compare with recent contracts
awarded for similar items or work, taking in<strong>to</strong> account quantified, conditions,
terms, and o<strong>the</strong>r important specifications?
Are <strong>the</strong>re price indices available <strong>to</strong> determine <strong>the</strong> changes in labour and
material costs
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