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R30 000 (VAT included);
13.1.3 formal written quotations for procurement of a transaction value over R30 000 up <strong>to</strong>
R200 000 (VAT included);
13.1.4 a competitive bidding process for :
13.1.4.1 all procurements above a transaction value of R200 000 (VAT included); and
13.1.4.2 <strong>the</strong> procurement of long term contracts;
13.2 The Municipal Manager may lower, but not increase, <strong>the</strong> different threshold values
specified in 13.1 above, or direct that :
13.2.1 formal written quotations be obtained for any specific procurement of a transaction value
above than R30 000 (VAT included);
13.2.2 a competitive bidding process may be followed for any specific procurement of a
transaction value lower than R200 000 (VAT included);
14. PETTY CASH PURCHASES
14.1 Procuring of goods and services <strong>to</strong> a maximum of R2 000 (VAT included) may be made
by means of petty cash purchases in cases where it is not possible or economically
viable <strong>to</strong> procure goods and services through written quotation or competitive bidding
processes, on condition that:
14.1.1 The number of petty cash purchases per sub-Department shall be limited <strong>to</strong> 10 (ten) up
<strong>to</strong> <strong>the</strong> value R 20 000.00 per month.
14.1.2 a monthly reconciliation report shall be submitted by each HOD <strong>to</strong> <strong>the</strong> CFO indicating
and including:
14.1.2.1 <strong>the</strong> <strong>to</strong>tal number and amount of petty cash purchases for that month;
14.1.2.2 receipts and appropriate documents for each purchase;
15. QUOTATIONS
15.1 Written quotations obtained from <strong>the</strong> Prospective Service provider register by
SCM Sub-Direc<strong>to</strong>rate –R2001.00 <strong>to</strong> R30 000
15.1.1 To ensure that transparent and equitable objectives are adhered <strong>to</strong> at all times when
procuring different goods and services above R2 000 <strong>to</strong> a maximum of R30 000, written
quotations must be obtained by <strong>the</strong> SCM Sub-Department from at least 3 (three)
different service providers, preferably from, but not limited <strong>to</strong> service providers whose
names appear on <strong>the</strong> Register: Provided that if quotations are obtained from service
providers who are not included in <strong>the</strong> Register, <strong>the</strong> SCM Sub-Department must ensure
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