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procurement of goods and services will be measured against approved procurement
plans. For any unplanned needs, permission shall be sought from <strong>the</strong> Accounting
officer.
11.2 The Municipality’s acquisition management will ensure:
11.2.1 that goods and services are procured by <strong>the</strong> Municipality in accordance with authorised
processes only;
11.2.2 that expenditure on goods and services is incurred in terms of an approved budget;
11.2.3 that <strong>the</strong> threshold values for <strong>the</strong> different procurement mechanisms as contained in
Annexure B, are complied with;
11.2.3.1 that bid documentation including compiled bid specification where applicable, evaluation
and adjudication criteria, and general conditions of a contract, are in accordance with
any applicable legislation; and
11.2.3.2 That any National Treasury guidelines on procurement management are properly taken
in<strong>to</strong> account.
11.3 The Municipality shall adhere <strong>to</strong> <strong>the</strong> principles of fair, equitable and transparent
procurement systems whenever sourcing goods and services from <strong>the</strong> market.
11.4 When procuring goods and services on behalf of <strong>the</strong> Municipality, <strong>the</strong> following
appropriate procurement mechanisms shall apply, namely:
PROCUREMENT MECHANISM
Petty Cash Purchases
Written Quotations obtained from <strong>the</strong> PSP
register
Formal Written Quotations through a
seven-day advertisement process
Competitive Process
Negotiations, Sole Supplier and
Unsolicited Bids by <strong>the</strong> Accounting Officer
TOTAL TRANSACTION VALUE
R0, 01 <strong>to</strong> R 2000 (VAT inclusive)
R2 001 <strong>to</strong> R30 000 (VAT inclusive).
R30 001 <strong>to</strong> R200 000 (VAT inclusive)
Above R200 000 (VAT inclusive)
Any Value
11.5 General pre-conditions applicable <strong>to</strong> <strong>the</strong> consideration of written and formal
written quotations, as well as bids.
11.5.1 The Municipality may not consider a written quotation or bid from a prospective service
provider who is in <strong>the</strong> service of <strong>the</strong> state.
11.5.2 Service providers who submitted a quotation or bid must provide <strong>the</strong> Municipality with:
11.5.2.1 Personal information of <strong>the</strong> service provider relating <strong>to</strong>:
(a) <strong>the</strong> service provider’s full names;
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