to download the PDF on the Supply Chain ... - Mangaung.co.za

16.2.10.4 Where a bid is accepted for <strong>the</strong> supply of goods according <strong>to</strong> a sample submitted by <strong>the</strong>
bidder, such sample shall become <strong>the</strong> contract sample. All goods/materials supplied
shall comply in all respects <strong>to</strong> <strong>the</strong> contract sample.
16.2.10.5 In <strong>the</strong> event that <strong>the</strong> service provider is unable <strong>to</strong> provide <strong>the</strong> goods/materials as per <strong>the</strong>
contract sample, <strong>the</strong>n <strong>the</strong> services provider must provide reasons and evidence <strong>to</strong>
substantiate <strong>the</strong> difference, and <strong>the</strong> contract price shall be re-negotiated: The continued
procurement shall be at <strong>the</strong> sole discretion of <strong>the</strong> Municipality.
16.2.11 Closing of bids
16.2.11.1 Bids shall close on <strong>the</strong> date and at <strong>the</strong> time stipulated in <strong>the</strong> bid notice.
16.2.11.2 The bid closing date may be extended if circumstances justify this action. The closing
date may only be extended if <strong>the</strong>re is sufficient time <strong>to</strong> publish a prescribed amending.
Such extension can only be granted by <strong>the</strong> accounting officer.
16.2.12 Submission of bids
16.2.12.1 Bids shall be submitted before <strong>the</strong> closing time, at <strong>the</strong> address and in accordance with
<strong>the</strong> directives in <strong>the</strong> bid documents.
16.2.12.2 Each bid shall be in writing using non-erasable ink and shall be submitted on <strong>the</strong> official
Form of Bid issued with <strong>the</strong> bid documents. The bid shall be submitted in a separate
sealed envelope with <strong>the</strong> name and address of <strong>the</strong> bidder, <strong>the</strong> bid number and title, <strong>the</strong>
bid box number (where applicable), and <strong>the</strong> closing date indicated on <strong>the</strong> envelope. The
envelope shall not contain documents relating <strong>to</strong> any bid o<strong>the</strong>r than that shown on <strong>the</strong>
envelope.
16.2.12.3 The onus shall be on <strong>the</strong> bidder <strong>to</strong> place <strong>the</strong> sealed envelope in <strong>the</strong> official marked
locked bid box provided for this purpose, at <strong>the</strong> designated venue, not later than <strong>the</strong>
closing date and time specified in <strong>the</strong> bid notice.
16.2.12.4 Postal bids will be accepted for consideration only if <strong>the</strong>y are received in sufficient time
<strong>to</strong> be lodged in <strong>the</strong> appropriate bid box by <strong>the</strong> closing time for such bids, it being
unders<strong>to</strong>od that <strong>the</strong> Municipality disclaims any responsibility for seeing that such bids
are in fact lodged in <strong>the</strong> bid box. Proof of posting of a bid will not be accepted as proof
of delivery <strong>to</strong> <strong>the</strong> appropriate place for <strong>the</strong> receipt of bids.
16.2.12.5 No bids forwarded by telegram, facsimile, e-mail or similar process shall be considered.
16.2.12.6 Bids shall not be included in packages containing samples and such bids may be
rejected as being invalid.
16.2.13 Late Bids
16.2.13.1 Bids are late if <strong>the</strong>y are received after closing time.
16.2.13.2 A late bid shall not be admitted for consideration and where feasible shall be returned
unopened <strong>to</strong> <strong>the</strong> bidder.
16.2.14 Envelopes
37