Getting Started Guide - LexisNexis

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GETTING STARTED GUIDE I LAW PREDISCOVERY 6. The two available options for a tag field update are True and False. Choose True for this example. 7. Click Add. The condition will be added to the list of selected fields. Additional fields may be updated during the same import using steps 4 through 7. 8. Click OK to begin importing. The chosen field(s) will be updated with the specified value. These records may then be returned by a search using the filter functions or query tools. CHAPTER 7: WALK-THROUGH—BATCH PROCESSING This guide has discussed methods of searching and tagging documents to prepare for other processes, such as TIFF conversion, Bates numbering and endorsing. The Batch Process utility in LAW PreDiscovery performs these processes on one or all documents in a case. The following section will provide a brief description of each available batch process; please note, all but two of these processes apply only to images; TIFF conversion and e-Print are the only batch processes that apply to native-file-only records. Document Numbering Document numbering allows users to assign numbering schemes at a document- and/or page-level, including the assignment of Page IDs to uniquely identify each page of a document with an associated image. Documentlevel fields may also be numbered using this process. Users will choose Page or Document to determine which fields will show in the Target Field pull-down. Then, the field to be numbered is selected as the Target Field and a starting # is entered. The value will increment by one for each document in the batch based on the starting #. Image Cleanup This process offers three options for cleaning an image: Deskew, Black Border Removal, and Noise Removal (despeckle). These functions may be performed as each page is scanned or all at once in a batch process. Endorse This process will stamp the specified header and/or footer, such as the Page ID, onto the image. Headers and footers may be customized in Options > Header/Footer (in the Batch Processing dialog box) and removed if necessary. CHAPTER 7 48
GETTING STARTED GUIDE I LAW PREDISCOVERY OCR The optical character recognition (OCR) process will create a text file for each of the selected image records, providing enhanced searching and retrieval capabilities when fed into the target application following LAW PreDiscovery. The OCR process can be quite time consuming. This time is dependent on the quality of the originals, the type of data on the page and the amount of data. Regarding Unicode and OCR: the Expervision and TextBridge OCR engines do not currently support Unicode. To find supported languages, go to the Tools menu and select Options. Click the OCR tab and click the down arrow to open the Language pull-down menu. Printed and extracted text will contain Unicode data if it exists in the original file and can be displayed, provided the proper language pack(s) are installed on the system. Print (Standard-Image Only) This process prints the selected images (no native files, see E-Print) to the printer specified in Options > Print Options. If a header and/or footer is specified, you can apply it to the image at this time by selecting Yes to the prompt that appears before printing begins. Regarding Unicode and Print: the Text/RTF Printer does not support Unicode text files. It supports rich text files with Unicode. This is a limitation of the underlying component. To print Unicode text files, use either Microsoft Word or the Shell Printer as the source application. If you use the Shell Printer, you must ensure that the application registered on the system for text files supports shell prints. For example, Notepad supports shell prints. E-Print (ED-Native Files) This process is used to print native files stored in LAW PreDiscovery to paper. Use the print batch process to print documents along with images associated with them. Use the E-Print Options to configure settings for this process. Scan for Suspect Footers This feature scans all pages for suspect footers (those appearing to be 1 inch or larger) and flags an index field of your choosing with Y if any pages in a document contain suspect footers, N if not. This feature is useful if images that have been imported already contained an endorsement and the documents were endorsed again, creating a double endorsement. CHAPTER 7 49
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Getting Started Guide - LexisNexis

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