Vendor Standards Manual - Saks Incorporated

Technology Requirements
OUR COMPANY STRATEGY
Saks Fifth Avenue is committed to supporting the Universal Product Code (UPC), Electronic Data Interchange
(EDI), and the GS1 US standards. We believe that by implementing these technologies and guidelines, we can
expedite our merchandise flow to the selling floor, manage our inventories better, increase sales, and enhance
customer service. This in turn allows us to continue to build a more successful and mutually profitable partnership
with our vendors.
VENDOR PARTNER RESPONSIBILITIES
Here is a summary of our standards. Refer to the appropriate section for more details.
• Mark all merchandise with quality, industry standard, vendor generated UPC or EAN barcode tickets, which
includes our retail price or a Manufacturer’s Suggested Retail Price (MSRP).
• Collateral such as no cost/no retail, display fixtures, vendor brochures, or cosmetic testers must be:
1. Assigned UPC codes unique from the actual product, included in your UPC catalog, and all EDI
transactions. UPC marking is required on all collateral, but retail pricing is not required.
2. Collateral must be on a separate PO from actual product, packaged separately and clearly marked
“Collateral.”
• Provide accurate, updated UPC data via the GXS Catalogue
• Required EDI documents
1. 850 Electronic Purchase Order*
2. Accurate carton level EDI Advanced Ship Notice/Manifest (856). Use the “scan and pack” method to
create your ASN.
3. GS1-128 Shipping Container label related to a valid ASN.
4. 997 Functional Acknowledgment.
5. 810 Electronic Invoice
6. Electronic VICS Bill of Lading to our carriers
*855 Purchase Order (Vendor Generated) Acknowledgment for vendors who are on replenishment.
• Insert a SFA approved floor ready hanger in all merchandise that is displayed hanging on our selling floor.
(Please refer to our SFA approved hanger program in the Appendix.)
• Follow Saks Incorporated Transportation Routing and Shipping Instructions. (See www.saksincorporated.com
for current version.)
1. “Ship Date” or “start delivery date” is the first day receipts are allowed in the DC for the Purchase
Order.
2. “Cancel Date” is the last day receipts are allowed for the Purchase Order at the DC or store direct
level.
• Comply with Accounts Payable requirements for invoicing and correspondence.
SFA Vendor Standards Manual 10-18-12.docx Saks Fifth Avenue Vendor Standards Manual
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