Vendor Standards Manual - Saks Incorporated

Distribution
OUR COMPANY STRATEGY
Our goal is to utilize available technology to implement efficiencies and improved management within the supply
chain while expediting our merchandise to the selling floor and enhancing our service to our customer. We believe
that this can be accomplished through cross docking. Our definition of cross docking means your shipment is
accurate, received 100% floor ready, and moved directly through our distribution facility without any merchandise
preparation required.
VENDOR PARTNER RESPONSIBILITIES
Ship all merchandise to Saks Fifth Avenue following all cross docking requirements:
• A valid purchase order.
• Merchandise is 100% floor ready; i.e. ready to be placed directly on the selling floor.
• Packed by store location.
• An accurate 856 carton level Advance Ship Notice/Manifest received prior to shipment with a related, scanable
GS1-128 Shipping Container label.
• Compliance to all Saks Fifth Avenue transportation and routing guidelines, including an Electronic VICS Bill
of Lading to our carriers.
PURCHASE ORDERS
• There are two types of valid purchase orders
1. An EDI document (850 Buyer Generated or 855 Vendor Generated)
2. A paper document (“Buyer’s Workmate” computer generated or “Vendor copy” system printout),
which states “This order is subject to the Terms and Conditions found on www.saksincorporated.com”
• Do not accept verbal commitments, phone orders, or worksheets. If you did not receive a copy of our Terms
and Conditions of Purchase Order, please refer to that section in this manual. These terms apply to all purchase
orders.
• Verify all the information on our purchase order document. If the details are not accurate, contact the
appropriate Saks Fifth Avenue buyer. Do not ship merchandise until you receive verification that all issues
have been resolved by requesting an EDI retransmission, hard copy of the actual order, or system screen print
that displays the purchase order number.
• Upon receipt of our purchase order, take the time to verify all the information on the document. If the details
are not accurate, contact the appropriate Saks Fifth Avenue buyer and resolve the issue(s), prior to shipping.
• If purchase order changes are required, request the buyer to retransmit the EDI order, send you a new vendor
copy, or provide a screen print of the change for your records to ensure the corrections have been made. No
hand written buyer notes, verbal or phone agreements will be honored by our Corporate Vendor Compliance
Office. The only authorized source for granting Transportation exemptions is the SFA Transportation Office.
The only authorized source for Floor Ready or DC related exemptions is the SFA Vendor Relations Office (see
Contacts List.)
• Use the Saks Incorporated Web Tendering system to validate the status and the correct ship window of your
purchase order. (See section on Web Tendering)
• All merchandise must be received pre-distributed and packed by store unless specifically authorized by SFA
Vendor Relations. (An expense offset fee will be assessed if you are non-compliant.)
SFA Vendor Standards Manual 10-18-12.docx Saks Fifth Avenue Vendor Standards Manual
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