Vendor Standards Manual - Saks Incorporated

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SFA Vendor Standards Manual 10-18-12.docx Saks Fifth Avenue Vendor Standards Manual Table of Contents To Our Vendor Partners…… ...........................................................................................................................1 Overview of Current Revisions ........................................................................................................................5 Technology Requirements ................................................................................................................................9 OUR COMPANY STRATEGY ...............................................................................................................9 VENDOR PARTNER RESPONSIBILITIES ..........................................................................................9 UPC OR EAN TICKETING / GXS CATALOGUE .............................................................................. 10 ELECTRONIC DATA INTERCHANGE (EDI) .................................................................................... 11 AUTOMATIC REPLENISHMENT / VENDOR MANAGED INVENTORY ..................................... 12 Our Purchase Order ...................................................................................................................................... 13 TERMS AND CONDITIONS ................................................................................................................ 13 Business Practice Standards for Domestic Vendors, Suppliers & Contractors ...................................... 18 Distribution.................................................................................................................................................... 21 OUR COMPANY STRATEGY ............................................................................................................. 21 VENDOR PARTNER RESPONSIBILITIES ........................................................................................ 21 PURCHASE ORDERS .......................................................................................................................... 21 AUTOMATIC RETURNS ..................................................................................................................... 22 FLOOR READY MERCHANDISE (FRM) .......................................................................................... 22 TICKETING ........................................................................................................................................... 23 TICKET FORMATS .............................................................................................................................. 24 SAKS FIFTH AVENUE OFF 5TH DIVISION TICKET REQUIREMENT ......................................... 25 FASHION FIX TICKET REQUIREMENTS ........................................................................................ 26 SAKS DIRECT & FASHION FIX (www.saks.com) MERCHANDISE ............................................... 27 FASHION FIX SAMPLES .................................................................................................................... 27 SAKS FIFTH AVENUE SEWN-IN WOVEN LABELS ....................................................................... 27 FUR LABELING ACT .......................................................................................................................... 27 HANGER REQUIREMENTS ................................................................................................................ 28 MEN’S SCRIPT LOGO BLACK WOOD HANGER OUTSOURCES ................................................. 28 SFA APPROVED STANDARD PLASTIC HANGER PROGRAM ..................................................... 29 SAKS DIRECT & FASHION FIX PACKING MATRIX ..................................................................... 31 GENERAL PACKING AND SHIPPING INSTRUCTIONS ................................................................. 32 CARTON SPECIFICATIONS AND REQUIREMENTS ...................................................................... 33 WRINKLE PREVENTION .................................................................................................................... 33 PALLETS ............................................................................................................................................... 33 PACKING SLIPS ................................................................................................................................... 34 856 ASN – ADVANCE SHIP NOTICE / MANIFEST ......................................................................... 34 PACKING SLIPS FOR NON-ASN AND BULK SHIPMENTS ........................................................... 35 CARTON LABELING ........................................................................................................................... 36 GS1-128 SHIPPING CONTAINER LABEL ......................................................................................... 36 GS1-128 LABEL PLACEMENT GUIDELINES .................................................................................. 39 Vendor Quality Management ......................................................................................................................... 41 SHIPMENT ACCURACY ..................................................................................................................... 41 AUDITS ................................................................................................................................................. 41 VQM STRATIFICATION ..................................................................................................................... 41 3
Partial Shipments and Back Orders .............................................................................................................. 42 Trunk Shows .................................................................................................................................................. 42 Transportation ............................................................................................................................................... 43 ROUTING AND SHIPPING GENERAL INSTRUCTIONS ................................................................ 43 WEB TENDERING ............................................................................................................................... 43 VENDOR DELIVERED MERCHANDISE .......................................................................................... 44 BILL OF LADING ................................................................................................................................. 44 SFA MASTER CONSOLIDATION MANIFEST ................................................................................. 45 RUSH/SPECIAL ORDERS ................................................................................................................... 45 DIRECT TO STORE (DIRECT DOOR) SHIPMENTS ........................................................................ 46 SAKS DIRECT (www.Saks.com) “DIRECT DOOR” REQUESTS ...................................................... 46 PROCEDURE FOR OBTAINING “DIRECT TO STORE/DOOR” AUTHORIZATION .................... 46 DIRECT TO STORE AUTHORIZATION CHART .............................................................................. 47 TRANSPORTATION VENDOR CORRESPONDENCE ..................................................................... 47 Accounts Payable .......................................................................................................................................... 48 OUR COMPANY STRATEGY ............................................................................................................. 48 VENDOR SETUP .................................................................................................................................. 48 DOMESTIC VENDORS ........................................................................................................................ 48 INTERNATIONAL VENDORS ............................................................................................................ 49 EDI 810 ELECTRONIC INVOICES ..................................................................................................... 49 PAPER (NON-810) INVOICE REQUIREMENTS ............................................................................... 49 PAYMENT TO DOMESTIC VENDORS ............................................................................................. 50 PROOF OF DELIVERY (POD) REQUESTS ON UNPAID INVOICES ............................................. 51 VENDOR CORRESPONDENCE .......................................................................................................... 51 VENDOR INFORMATION UPDATES ................................................................................................ 52 CONSIGNMENT JEWELRY BILLING ............................................................................................... 52 Expense Offset Charges & Codes .................................................................................................................. 53 Appendix ........................................................................................................................................................ 56 EDI TERMINOLOGY ........................................................................................................................... 56 RETAIL PRICE TICKETING GUIDE .................................................................................................. 57 TICKET PLACEMENT GUIDELINES ................................................................................................ 58 SAKS FIFTH AVENUE STORE LISTING.................................................................................................. 60 OFF 5TH OUTLET STORE LISTING ......................................................................................................... 62 SAKS FIFTH AVENUE and OFF 5 TH Distribution Centers ......................................................................... 64 SAKS DIRECT / SAKS.COM / FASHION FIX Distribution Center ........................................................... 64 SFA Vendor Standards Manual 10-18-12.docx Saks Fifth Avenue Vendor Standards Manual 4
Page 1 and 2: Vendor Standards Manual October 18,
Page 3: To Our Vendor Partners Thank you fo
Page 7 and 8: Vendor Standards & Outsource inform
Page 9 and 10: SAKS DIRECT Website - www.saks.com
Page 11 and 12: UPC OR EAN TICKETING / GXS CATALOGU
Page 13 and 14: AUTOMATIC REPLENISHMENT / VENDOR MA
Page 15 and 16: h. That Vendor will not sell to any
Page 17 and 18: We originally purchased from You (p
Page 19 and 20: Business Practice Standards for Dom
Page 21 and 22: Vendors may be required to sign a c
Page 23 and 24: AUTOMATIC RETURNS Please note that
Page 25 and 26: TICKET FORMATS (Per GS1 US/UCC Guid
Page 27 and 28: FASHION FIX TICKET REQUIREMENTS All
Page 29 and 30: � For faux fur products, the word
Page 31 and 32: SFA APPROVED STANDARD PLASTIC HANGE
Page 33 and 34: GENERAL PACKING AND SHIPPING INSTRU
Page 35 and 36: PACKING SLIPS Saks Fifth Avenue req
Page 37 and 38: • For shipments via FED EX/UPS/RP
Page 39 and 40: GS1-128 SHIPPING CONTAINER LABEL (P
Page 41 and 42: CARTON LABELING FOR NON-GS1-128 OR
Page 43 and 44: Received Not Ordered Saks Fifth Ave
Page 45 and 46: • Web Tendered Orders With The We
Page 47 and 48: DIRECT TO STORE (DIRECT DOOR) SHIPM
Page 49 and 50: Accounts Payable OUR COMPANY STRATE
Page 51 and 52: • Invoices must be bursted and al
Page 53 and 54: • Cost differences occur when the
Page 55 and 56:
SHIPPING EXPENSE OFFSET CHARGES Com
Page 57 and 58:
Appendix EDI TERMINOLOGY ASN Advanc
Page 59 and 60:
TICKET PLACEMENT GUIDELINES Women
Page 61 and 62:
SAKS FIFTH AVENUE STORE LISTING # S
Page 63 and 64:
OFF 5TH OUTLET STORE LISTING # STOR
Page 65 and 66:
SAKS FIFTH AVENUE and OFF 5 TH Dist
Page 67 and 68:
Transportation Direct to Door 46 Ne
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Vendor Standards Manual - Saks Incorporated

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