Vendor Standards Manual - Saks Incorporated

• Invoices must be bursted and all form feed perforations must be removed prior to mailing. DO NOT SEND
YOUR INVOICES WITH MERCHANDISE SHIPMENTS. INVOICES SENT WITH SHIPMENTS
WILL NOT BE SENT TO ACCOUNTS PAYABLE FOR PROCESSING.
• Invoices may contain only merchandise as detailed on the Saks Fifth Avenue purchase order. Do not include
any other charges.
• Saks Fifth Avenue will not pay freight charges invoiced by vendors. Freight charges added to merchandise
invoices will be charged back to your company with an expense offset fee added. Vendor invoices for freight
charges will be disregarded.
• We will not pay for insurance, hanger charges, ticketing charges, special order charges, handling charges, rush
charges, etc. that appear on a merchandise invoice. If Saks Fifth Avenue has agreed to pay for any charges
related to your order, they must be invoiced separately and sent to the appropriate contact with a copy of the
agreement.
MAIL ALL PAPER INVOICES TO
Corporate Accounts Payable/Saks Fifth Avenue
Attn: Invoice Entry Department
P.O. Box 20040
Jackson, MS 39289-0040
PAYMENT TO DOMESTIC VENDORS
Accounts Payable checks are issued once per week. There are no exceptions to this issuance process. All checks
are dated with a Wednesday date and all invoices posted to the vendor’s trial balance as of the previous Friday and
are due through the date of the check, will be included on the vendor’s check.
Unless there is an unusual circumstance, all checks and related documents are delivered to the United States Postal
Service on Wednesday afternoon.
Each vendor or factor will receive:
A check in US dollars made payable to the vendor or factor
A remittance advice listing all invoices being paid and other items
A charge back document (if applicable) explaining the reason for the charge
The remittance advice will display the:
• Check number • Check date
• Pay to number • Pay to name
• Vendor number • Operating division (006-SFA; 007-OFF 5TH)
• Merchandise department number • Document number (including type, see type below)
• Document date • Gross amount
• Discount amount • Net amount
• Grand total
The charge back (if applicable) document will display the:
• Vendor number • Vendor name
• Check number • Check date
• Charge back number (including type, see type below) • Charge back date
• Amount • Reason (internal based on a reason code)
• Description (message) for the vendor • Details that pertain to the charge back
The two alpha characters or reason code extension that follow the ten-digit document number determine the type of
document. Listed below are the types with some examples:
AC – Advertising Allowance, Demo Allowance & Contest charge
AP – Advertising Allowance, Demo Allowance & Contest reversal
CC – Cost Differences, Shortages and Clothing Allowance charge
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