Vendor Standards Manual - Saks Incorporated

• Web Tendered Orders With The Web Response, “Follow General Routing Instructions” Or Non-Web
Tendered Orders, Should Adhere To The Following Guidelines.
For complete details on these and all Saks Fifth Avenue transportation standards please visit our website at
www.saksincorporated.com under the “Vendor Relations” section.
1. PACKAGE CARRIER – 10 cartons, 120 lbs. – use FEDEX Ground.
2. CONSOLIDATORS/LTL Carriers -- For all shipments that are 11 cartons or more, or 121 lbs. or
more, but less than 750 cubic feet and less than 4,000 pounds. See Carrier Matrix for Consolidators
or LTL Carriers and geographic designations
3. VOLUME SHIPMENTS – over 4,000 lbs. or over 750 cubic feet – must have authorization. All
volume shipments must be reported to corporate transportation at least three (3) working days prior to
planned ship date, and at least three (3) days prior to the cancel date. Loading is the responsibility of the
vendor.
4. AIR SHIPMENTS -- Must have authorization from SFA Transportation. The authorization number
and actual invoice value of the merchandise must be declared on the Air Bill.
5. DIRECT TO STORE SHIPMENTS -- Must have authorization from SFA Transportation.
6. Authorization approval is requested through our Buyer on a ONE TIME basis. Recycling or reusing an
authorization number(s) is not allowed. If a vendor ships without the correct authorization number
or merchandise is not received within the approved time frame, they will be subject to expense
offset fees.
WEB TENDERING ASSISTANCE
Op Comp E-mail Address Fax #
SFA Web Tendering Help Desk webtendering2@saksinc.com (410) 297-5245
VENDOR DELIVERED MERCHANDISE
• Vendors arranging for delivery of merchandise on a cost free basis must call the appropriate location for
delivery appointments.
• You must call for an appointment at least 2 days in advance of anticipated delivery and fax a copy of the signed
Bill of Lading to the receiving Distribution Center at least 1 day prior to delivery. If your company prepays
freight charges, you must follow these instructions completely.
• We strongly encourage you to consider the carriers listed in the CARRIER MATRIX when choosing carriers
for your prepaid shipments, as any failure by your chosen carriers to perform to Saks Incorporated standards
will result in a chargeback to your company.
• The CARRIER MATRIX can be found in our “Corporate Shipping and Routing Instructions” on our website at
www.saksincorporated.com under the “Vendor Relations”.
BILL OF LADING
• An electronically transmitted BOL is required. Failure to follow our authorized carrier’s preferred
means of receiving Bills of Lading could result in a compliance charge.
• The carrier Bill of Lading must include the following information:
1. All purchase order and department numbers
2. Total number of cartons for each purchase order
3. Total number of cartons, total weight, and total cubic feet for each shipment
4. Correct merchandise description
5. Complete vendor name and shipping address
6. Authorization number for volume loads and exception, if applicable.
• A separate BOL must be written for each shipment and DC.
SFA Vendor Standards Manual 10-18-12.docx Saks Fifth Avenue Vendor Standards Manual
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