Vendor Standards Manual - Saks Incorporated

flowers) that are shared with associates at the associate’s work location; and (3) business-related meals and
business-related entertainment that meet all certain restrictions.
Saks Incorporated associates are prohibited from:
1) Soliciting gifts from others with whom the Company does business or seeks to do business;
2) Giving or accepting gifts to or from others with whom the Company does business or seeks to do
business;
3) Accepting any gift of cash or securities or a loan from others with whom the Company does business
or seeks to do business (other than a loan from a financial institution on terms and at interests rates
available to borrowers generally at the time of borrowing); and
4) Accepting gifts of any kind that would encourage or obligate (or be reasonably perceived as
obligating) the associate to give special consideration to the person or company making the gift.
Participation in customary business meals and entertainment is not a violation of this Policy, provided that: (a) it is
intended to promote legitimate business discussions or to foster better business relations with the host; (b) it involves
expenditures that are reasonable and occurs at a frequency that is reasonable under the circumstances; (c) it occurs in
settings that are reasonable and appropriate to the business at hand; and (d) the actual or prospective Company
business partner or customer is present at the meal or event.
Some vendors, particularly those vendors of cosmetics and fragrances, occasionally offer “gratis” or “free”
merchandise to our associates. The following guidelines apply to such Gratis Merchandise:
1) Gratis Merchandise must never be solicited by Associates.
2) Gratis Merchandise may not be returned to or exchanged at Saks or any other retailer, or sold privately
under any circumstances.
3) Gratis Merchandise may only be accepted by: (a) store Associates who are selling the vendor’s line of
merchandise; (b) the Department Managers of eligible store Associates; and (c) with respect to new product
launches only, merchants who are considering placing a purchase order on behalf of the Company for the
particular Gratis Merchandise. Acceptance by any merchant of Gratis Merchandise for new product
launches is subject to the prior approval of the DMM. In all cases, acceptance of Gratis Merchandise must
be in full compliance with any and all applicable policies and procedures established by the Asset
Protection Department, as may be modified from time to time.
4) The Asset Protection policies relating to Gratis Merchandise are available at all store locations and they
require, among other things: (a) that Vendors who desire to distribute Gratis Merchandise at a store must be
instructed to leave the merchandise at the store Asset Protection Package Check Area; and (b) that Vendors
who wish to send Gratis Merchandise to the homes of eligible Associates or to distribute Gratis
Merchandise at a seminar must first obtain written authorization from the relevant Department Manager on
forms prescribed by the Asset Protection Department.
Confidential Information, Trade Secrets, and Intellectual Property
Vendors have a duty to not disclose confidential information concerning Saks Incorporated (including records,
reports, processes, plans, methods, and prospective financial information), or to disclose information about the
Company’s customers or other confidential information obtained through the vendor’s relationship with Saks
Incorporated.
Any trademarks or patentable or copyrightable subject matter, including computer programs and systems or methods
of doing business, created and which relates to the Saks Incorporated’s business, is intellectual property belonging to
the Company and will be held in the name of the Company. This is true irrespective of where, when and how the
work is done.
SFA Vendor Standards Manual 10-18-12.docx Saks Fifth Avenue Vendor Standards Manual
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