2009-2013 Winnebago Agreement: AFSCME Circuit Clerk Local 473

ecords on file with the Employer twice each calendar year and at the time of the employee's
termination of employment.
Section 17.2 Notification of Absence
An employee shall provide advance notice of any requested absence from work
by telephoning his/her supervisor within at least fifteen (15) minutes of the employee's
scheduled starting time on the day of the absence. The supervisor shall not unreasonably
deny an employee to be absent, with or without pay. Absence of an employee for
three (3) consecutive work days, or three (3) non-consecutive work days in a twelve
(12) month rolling calendar period shall be construed as a voluntary termination or
cause for discharge, at the Employer’s option. Failure to come to work or call in within
one (1) hour of start time, except for extraordinary personal emergencies, shall constitute
a no-show, no-call.
If the employee is unreasonably denied and a grievance is resolved the Employer
will credit the employee with all hours worked and the employee will be given the
number of hours he/she requested off with pay.
Section 17.3 Inspection of Records
All records of the Employer defined by law as public records shall be available
for inspection by the Union upon written request directed to the Human Resources Director.
Section 17.4 Complete Forms
An employee required to sign any form prepared pursuant to this Agreement shall
be given a copy of it. No employee shall be required to sign any form that is not properly
completed.
Section 17.5 Information Provided to the Union
No later than two (2) weeks after the final payroll for each month, the Employer
shall send to the Union written information concerning new hire names and addresses,
social security numbers, department code, hire date, lay-offs, recalls, discharges, terminations,
and any current employee address changes. However, to be compliant with
Illinois privacy and confidentiality laws, the execution of waivers and/or releases by
affected employees may be necessary to provide some of this information. The Employer
shall be under no obligation to provide to the union the information contained
in the Section for employees who refuse or fail to execute such required waivers and/or
releases. This list will be sent to AFSCME, 212 South First Street, Rockford, Illinois,
61104.
Section 17.6 Notification of Leave Balances
The Employer agrees to maintain current information pertaining to all leave balances
(sick, vacation, accumulated holidays and compensatory time). Upon reasonable
request the employee shall be given an accurate statement of compensatory time. Sick
leave and vacation leave will be posted on the employee's regular pay stub.
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