General Ledger Workbook

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ConventionBlank LinesDescriptionIn all Steps and Questions You May Havesections, you will see lots of blank lines. Youshould use these lines to:• write questions about the General Ledgerapplication before class• write notes from class• write answers discussed in classBlank lines were included to help you:• prepare for class• remember class instructions anddiscussions• enter specific information to use at yourstoreAcronymsAt the beginning of each Step, you will seethe software's acronym and description.For example, in the tabbed section Setting Upthe Fiscal Year, the first step is titled:GRMUAccounting Period MaintenanceFor easy reference, this title looks the same inthe tabbed sections Functions and Reports.Where to Get HelpYou should rely on the information in this workbook and thenotes you took in class. The tabbed sections Functions andReports are good places to look for detailed information about aspecific function or report.For procedural questions, you should refer to the appropriatetabbed section in this workbook.Using This Workbook0/1090/H5295 Conventions Used in This Workbook 1-7
Introduction to General Ledger2What You Should Know AboutGeneral Ledger 2-1Using General Ledger 2-1Common Accounting Terms 2-2Chart of Accounts 2-2Accounting Equation 2-2Balance Sheet 2-2Profit and Loss Statement 2-2Debit 2-2Credit 2-3Debit and Credit Rules 2-3About Account Numbers 2-4What is the Accounting Cycle? 2-5Moving Through Screens 2-6Function Keys 2-6 2-6 2-6 2-6 2-6 2-6 2-6 2-6 2-6i
Page 1: H • A • R • D • G • O •
Page 8: Functions (Cont'd) 1 1GLMU—Financ
Page 11 and 12: Using This Workbook1In This Section
Page 14 and 15: About This WorkbookThe General Ledg
Page 16 and 17: Conventions Used in This WorkbookYo
Page 20 and 21: Personalizing Your Workbook 2-7Befo
Page 22: CommonAccounting TermsFollowing are
Page 25 and 26: What is theAccounting Cycle?Here is
Page 27 and 28: Personalizing This WorkbookPersonal
Page 29 and 30: Do-It-Yourself CenterProfit and Los
Page 31 and 32: Setting Up the Fiscal Year3Big Pict
Page 33 and 34: GRMUAccounting Period MaintenanceSt
Page 35 and 36: Lab ExerciseThe instructor has alre
Page 37 and 38: Setting Up Account NumbersBig Pictu
Page 39 and 40: GCMUChart of Accounts MaintenanceSt
Page 41 and 42: 5. T/B Subtotal Level6. Fin Stateme
Page 43 and 44: At any menu, type GLEM and press .
Page 45 and 46: Field Names forWildcard OptionNotes
Page 47 and 48: AccountDescriptionFin-StmtTypeParen
Page 49 and 50: Lab Exercise 5-15Step 2—Entering
Page 51 and 52: GTMTFinancial Statement Text File M
Page 53 and 54: GLMUFinancial Statement Layout Main
Page 55 and 56: 3. DescriptionHere is a sample of t
Page 57 and 58: Balance SheetHere is a sample of th
Page 59 and 60: Year + or -Budget Code8. Show Ratio
Page 61 and 62: Lab ExerciseStep 2 — Entering Sta
Page 63 and 64: • For the profit and loss stateme
Page 65 and 66: Posting Journal TransactionsBig Pic
Page 67 and 68: For more information about Function
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RDJ (Daily Journal Report)Below is
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RDS (Daily Sales Report)Below is a
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RAGL (AP Distribution to G/L Report
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ContentsIntroduction...............
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1A/R and Sales Passoff OverviewBack
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1If Function MSO is And ThenNoteIf
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2TipBefore you begin, youmay want t
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2The system passes information to G
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2Multistore UsersG/L accounts are s
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If Function MCR is Y or N and Funct
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3Passing A/R and Sales to G/LThis c
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Displaying the Entries in Function
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QQuestions You May HaveHere are the
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How can I eliminate all of the deta
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ForewordThis manual contains refere
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Using This WorkbookOverviewThis cha
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ConventionMessagesExercisesNotesImp
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Exiting the Training ModeTo exit th
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IntroductionThis section presents t
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Backoffice terminalPOS terminalTran
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2. Type and press to display acco
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7. Press twice.Screen A (Accounts
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Screen 4 displays. Your screen look
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To which account does the system pa
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✍ Answers for Setting Up A/R and
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Passing Off A/R and Salesto G/LOver
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Passing Off A/R and Sales to Genera
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7. Look at page 6 of your report. I
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10. Press to return to the Main Me
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2. If you don’t want to print the
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Setting Up Recurring Transactions7B
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GSJURecurring Journal Transaction P
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7. Auto Distribute?8. Counter Balan
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8End-of-MonthBig Picture 8-1GSJU—
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End-of-MonthBig PictureIf you have
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GSMUSelect and Print Financial Stat
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GCMPCompress General Ledger Transac
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Lab ExerciseSteps 1, 2, 3, 4, and 5
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End-of-Month TroubleshootingOut-of-
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End-of-YearBig PictureAt the end of
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When you are entering adjustments a
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ChecklistEnd-of-YearPrint Trial Bal
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Questions You May HaveAbout Setting
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About Setting Up the Financial Stat
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About Processing Journal Transactio
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About Setting Up Recurring Transact
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About End-of-YearBelow are common q
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11FunctionsWhat is This Section For
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GYEN — Year-End ProcedureGYEN-1MS
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GBCMBudget Code MaintenancePurposeU
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GBUMBudget MaintenancePurposeUse Fu
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AddingWhen you add budget amounts,
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2. Company If you entered Y in the
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GCMPCompress General Ledger Transac
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GCMUChart of Accounts MaintenancePu
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1. Account You will need to assign
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For more information about the Tria
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9. CompressionCodeDetermines when d
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You must tell the system whether th
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Chart of Accounts MaintenanceCopy A
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GCONG/L Control File MaintenancePur
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GDMUDistribution Code File Maintena
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Distribution Code File MaintenancCo
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GGMUGeneral Journal Transaction Pro
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2. Trx Date The date of the transac
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8. CounterBalance?If you set up a c
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1. Starting Date The first date in
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GLCARecalculate Financial Summary A
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GLCOMultistore Users OnlyCompany Co
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Field DefinitionsUse Function GLCO
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GLEMFinancial Entity MaintenancePur
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Financial Entity Maintenance1.2.3.E
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1-18From/ToIn the first field (from
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Copying layouts:• save time• re
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Financial Statement Layout Maintena
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Code Acct No/Desc. Prt/AccumACCT 10
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Code Account DescriptionACCT 1001-0
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If the type of statement is B, P, S
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NOTE:You may also manually create a
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5. Description Enter the descriptio
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99/99/99 Automatic Passoff to Gener
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Summary orDetail?Available codes ar
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GRMUAccounting Period MaintenancePu
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1-13Start DateEnd DateIf you are us
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Recurring Journal Trx Processingfor
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7. Auto Distribute? If you have set
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If you create different financial l
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Statement of Changes inFinancial Po
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or• Use specification numbers 201
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If you are trying to print financia
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Budget CodeSee the field definition
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GTMTText File MaintenancePurposeUse
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Field Definitions for Screen 2Use S
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After completing Function GYEN, you
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If you have run Function GYEN befor
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Here are some other ways of separat
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• Which A/P?• Which P/R?• Whi
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• Store 3 would be set up in the
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Option 7In the table on page MSR-4,
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12ReportsWhat Is This Section For?
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GSJU—Recurring JournalTransaction
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Reports Printed at SubmenusGGMU—G
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GBCM, Option 4GBCM-2 Budget Code Ma
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GBUM, Option 4GBUM-2 Budget Mainten
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Page 1GCMU, Option 4GCMU-2 Chart of
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GDMUDistribution Code File Maintena
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GLEMFinancial Entity MaintenanceMen
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GLMUFinancial Statement Layout Main
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GLMUFinancial Statement Layout Main
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Profit and Loss StatementGLMU, Opti
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Balance SheetGLMU, Option 8GLMU-2 F
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Changes in Financial PositionGLMU,
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Statement of Cash FlowGLMU, Option
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GSJU, Option 4GSJU-2 Recurring Jour
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GSJU, Option 5GSJU-2 Recurring Jour
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GSMU, Option 1GSMU-2 Select and Pri
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Balance SheetGSMU, Option 2GSMU-2 S
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Statement of Cash FlowGSMU, Option
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Changes in Financial PositionGSMU,
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GTMT, Option 4GTMT-2 Text File Main
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RGFVRGFV-2 Financial Statement Veri
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RGRFRGRF-2 Print Source Cross Refer
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DetailRGTRRGTR-2 Print Trial Balanc
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RGWSPrint General Ledger WorksheetP
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13Converting CustomersWho is This S
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Converting CustomersWho is This Sec
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What's New? Description/Benefits Fo
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What's New? Description/Benefits Fo
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List of General Ledger ProgramsProg
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Index* This information is in the t
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F (Cont’d)Financial statementsche
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MMonthSee End-of-MonthMultistoreSee
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General Ledger Workbook

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